Associate Director

20-Dec-2024

Associate Director

Faculty of Arts and Sciences

67675BR

Job Summary

The David Rockefeller Center for Latin American Studies (DRCLAS) at Harvard, is an international, university-wide center focusing on Latin America, the Caribbean, and their diaspora communities. Our mission is to foster, expand, and leverage Harvard's research, educational, and convening capabilities within the region. We aim to contribute to a more informed, democratic, sustainable, prosperous, equitable, and inclusive world.

The Associate Director is part of the senior leadership team of DRCLAS. Reporting to the Executive Director (ED), the role will be deployed as a deputy and will be required to fill in for the Faculty Director and Executive Director when needed. The Associate Director is responsible for overseeing the strategy and successful execution of programmatic activities of the Cambridge Office, as well as collaborating with the ED on center-wide strategy and development efforts.

Position Description

Strategy & Program Management

The Associate Director oversees a team of approximately thirteen staff (6 direct reports and 7 indirect reports) who manage the following programmatic areas:

·       Public Programs: conferences, symposiums, seminars on a range of topics.

·       Student Programs: summer internships; student travel grants; J-Term and Study Abroad programs.

·       Academic Programs: visiting scholars and fellows, visiting professors, seed grants to Harvard faculty.

Working with staff, the Associate Director oversees the strategy, implementation, evaluation and monitoring efforts of the above areas. This includes managing resource allocation, establishing annual objectives with staff, and supervising the successful execution of those objectives as well as faculty engagement in all those areas. The Associate Director also oversees the cross-functional coordination between the programmatic areas, fomenting the flow of information and the establishment of collaborative initiatives that advance the center’s strategic planning. As such, the Associate Director will foment team building exercises and create spaces of productive collaboration, ensuring that teams are working effectively both vertically and in alignment across programmatic areas to support cohesive and integrated outcomes.

Development & Stewardship

Working with the Executive Director, the Associate Director supports the design and execution of the center's development strategy. This includes but is not limited to the following:

·       Develop a strategy for engaging our Advisory Board as well as our in-region advisory boards from our overseas offices (Brazil, Chile and Mexico currently).

·       Collaborate with the communications team to draft the center's annual report and to develop and monitor a portfolio of stewardship activities and outputs, including donor acknowledgments, fund reports, annual appeals, and campaigns.

·       Draft solicitation proposals and materials for foundations, corporations and individual donors.

·       Support the ED on cultivating new and lapsed donors for the center, including doing research and briefings on prospective donors and members of our advisory board. 

·       Proactively identify new donors and develop cultivation strategies, engaging with the University Development Office and FAS Development as needed.

·       Help identify, implement and maintain systems and protocols for donor tracking and engagement.

·       Develop processes for continued improvement on our donor engagement and stewardship practices and data collection efforts.

·       Other duties as assigned.

Basic Qualifications

·       Bachelor’s degree required.

·       8+ years of relevant experience required.

·       Supervisory experience required.

·       Demonstrated experience working in development, fundraising, or a related field

Additional Qualifications and Skills

·       Fluency in Spanish or Portuguese required.  

·       Master’s degree in education, public administration, organizational management/behavior preferred.

·       Knowledge of basic computer software such as Microsoft Office tools.  

·       Experience using knowledge management, CRM, and project management platforms preferred. 

·       Experience implementing strategic planning initiatives and team building activities.

·       Proactive, resourceful and goal oriented.

·       Excellent organization and planning skills.

·       Superb customer service skills, problem-solving attitude, and ability to manage high-stress situations, maintaining professionalism and diplomacy. 

·       Adaptable, flexible, and tactical to accommodate last-minute requests and changes when possible.  

·       Demonstrated close attention to detail and time management.  

·       Proficient in manipulating, analyzing, and interpreting data.

·       Ability to work in a fast-spaced environment with competing deadlines and evolving priorities.  

·       Excellent relationship building and collaborative skills – ability to work with individuals at all levels of the organization, foster partnerships and reduce silos.  

·       Excellent communications and written skills.  

·       Experience and interest in Latin America and the Caribbean a plus.  

·       Ability to manage and implement complex processes in ways that duly engage colleagues.

·       Demonstrates organizational values of academic excellence and freedom, responsible collaboration and diversity, equity and inclusion.

Additional Information

·       This is a two-year appointment with possibility of renewal.

·       Must work occasional evenings and weekends as required.

·       Occasional international travel required.

·       We regret that we will not be able to provide visa sponsorship for this position. 

·       All formal written offers will be made by FAS Human Resources. 

·       Any candidate wishing to be considered must supply a cover letter in addition to their resume.

·       We are seeking candidates with fluency in English, and in either Spanish or Portuguese. Please note that portions of the interview process may be conducted in Spanish or Portuguese, depending on the candidate's linguistic expertise.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

361059 Administrative Manager

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Social Sciences

Salary Grade

059

Department

David Rockefeller Center for Latin American Studies

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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