Deputy Director for Administration

16-Sep-2024

Deputy Director for Administration

Faculty of Arts and Sciences

66879BR

Job Summary

The Deputy Director for Administration at the Peabody Museum of Archaeology and Ethnology plays a pivotal role on the senior leadership team, reporting to the Director of the Museum.  This position is responsible for the overall strategic management of the administrative, financial, facilities and staff operations in a large museum. Works with the Director and staff to create a healthy inclusive and positive work environment for all members of the community.

Position Description

Leadership, Human Resources, and Team Management:

• In consultation with FAS HR, manages human resources administration for all staff in a unionized environment, including recruiting, performance management, compensation, staff relations, implementing FAS HR initiatives, and training.
• Directly supervises departmental staff responsible for finance, administrative IT support, and the Anthropological Literature database (5 FTE).
• Provides supportive leadership to more than 60 FTE museum staff members.
• Oversees the recruitment, hiring, compensation and performance management of employees, temporary staff, and interns.

Financial Oversight:

• Oversees all financial activities for 65+ endowment funds including monitoring spending, providing financial analysis and forecasting, managing payroll and ensuring compliance with Harvard policies. 
• Develops, prepares and manages an annual budget exceeding $10 million, partnering with FAS Finance Office.
• Ensures prudent management of spending, adherence to policies, and necessary approvals to guarantee the Museum’s financial sustainability.
• Supports the Museum’s operational goals and long-term financial health.

Administrative Operations:

• Works with the Building Facilities team on building-related issues, including space assignments, repairs, maintenance, and refurbishing as needed. In collaboration with the Director, sets strategic objectives and allocates resources to support these objectives. In collaboration with Collections Division leadership, ensures that facilities-related activities around Museum collections adhere to the highest professional standards and best practices for stewardship of museum collections.
• Oversees Museum security to ensure the safety of staff, visitors, and valuable collections, working closely with Collections Division leadership and the Harvard Museums of Science and Culture and coordinating with the Museum’s security services vendor.
• Serves as contributing member to Museum committees and external committees within FAS
• Coordinates and manages additional special projects and duties as required to support the Museum’s mission and goals.

Basic Qualifications

Must possess at least seven years of progressively responsible administrative management experience, including staff supervision and financial management, in an academic or museum environment.

Additional Qualifications and Skills

• Must be comfortable with technology and possess strong computer skills. Experience with Harvard University systems a plus.
• Superior interpersonal abilities, experience with HR laws and processes, and a track record of successful interaction and collaboration with diverse groups in a professional environment.
• Excellent written and oral communication skills, coupled with strong team-building abilities.
• Proven ability to cultivate relationships and work effectively with staff at all levels.
• A strong service orientation and a record of outstanding service delivery.
• Experience and skill in initiating, collaborating on, implementing, monitoring, evaluating, and advancing strategic plans aligned with team goals and objectives.
• Successful candidates will have significant supervisory experience including managing teams through change.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

The Peabody Museum is situated on the ancestral and traditional land of the Massachusett people. It cares for over 1.2 million items from across the world, including cultural, archaeological, and osteological collections as well as extensive photographic and archival materials. The Museum is committed to the ethical stewardship of its collections through implementation of collaborative and culturally responsive care, interpretation, and engagement. We strive for a diverse, inclusive and equitable working environment and to act in ways that address the global challenges of climate change and environmental sustainability.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

361060 Administrative Manager

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Dean

Salary Grade

060

Department

Peabody Museum of Archaeology and Ethnology

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.