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Executive Director - Off Campus Instructional Sites (OCIS)

Executive Director - Off Campus Instructional Sites (OCIS)

companyMotlow State Community College
locationMemphis, TN, USA
PublishedPublished: 10/14/2024
Leadership / Executive Board
Full Time

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Executive Director - Off Campus Instructional Sites (OCIS)

Employee Classification: Other Professionals

Institution: Southwest Tennessee Community College

Department: Academic Support and Operations

Campus Location: STCC - Multiple Campus Locations

Job Summary

The Executive Director of Off Campus Instructional Sites (OCIS) is a full-time, fiscal year position reporting to the Dean of Academic Support and Operations. The Executive Director provides leadership, management, planning, and advocacy for all off-campus instructional sites.

This position ensures that the OCIS are in compliance with SACSCOC standards, the college, TBR, and THEC policies. The Executive Director of OCIS will collaborate with other college offices to use institutional data to develop and implement strategies to increase OCIS enrollments and dual enrollment/dual credit offerings, especially in Fayette County, Millington, and Frayser communities. Additionally, the Executive Director will partner with campus offices to foster relationships with municipal partners such as chambers of commerce, k-12 school districts, and other community organizations. These relationships are intended to increase the College’s presence and meet the needs of municipal areas, especially in Fayette County, Millington, and Frayser.

Job Duties

  • Leads OCIS strategic planning initiatives.
  • Ensures OCIS programs are consistent with the mission of Southwest and that activation, assessment, and deactivation of OCIS offerings are done in accordance with college policy.
  • Tracks and analyzes student enrollment, retention, and performance data; uses data to make informed decisions regarding academic programs and resource management.
  • Ensures adherence to SACSCOC Standard 14.3 (Comprehensive Institutional Reviews) which outlines the expectations for on-campus instruction to apply to programs offered through OCIS.
  • Ensures selection of programs to be offered at an OCIS is the purview of the appropriate academic division which is expected to provide necessary and sufficient oversight of the program to ensure the currency of the program, its courses, and resources.
  • Ensures each OCIS program results in learning outcomes appropriate to the rigor and breadth of the credential awarded. Each program offered through OCIS has procedures in place to collect and review identified student learning outcomes and to identify program improvements based on the data collected.
  • Commits to supporting implemented programs for a period sufficient to enable admitted students to complete the program (as long as financially feasible).
  • Ensures that all OCIS students have access to relevant library resources to support the courses in which they are enrolled and provides access to library support services that closely approximates that offered to on-campus students as outlined in SACSCOC standards 11.1 (Library and Learning/Information Resources) and 11.3 (Library and Learning /Information Access).
  • Ensures that all OCIS students have access to the range of academic and student support services necessary to support their successful completion of an OCIS course or program as outlined in SACSCOC standard 12.1 (Student Support Services)
  • Collaborates with the Center for Teaching and Learning Excellence to provide faculty development opportunities and support specifically related to the effective delivery and evaluation of OCIS courses and programs.
  • Deploys appropriate academic technologies for distance learning and addresses security, privacy and accessibility as outlined in SACSCOC standards 10.6 (Distance and correspondence education) and SACSCOC standard 13.8 (Institutional Environment).
  • Works closely with the Institution Accreditation Liaison to ensure Center and Site compliance with SACSCOC standard 14.2 (Substantive Change).
  • Ensures the appropriateness and sufficiency of physical resources at OCIS as outlined in SACSCOC standard 13.7 (Physical Resources).
  • Responsible for the hiring, supervision, evaluation, and supervision of off Campus Directors.
  • Supervises staff which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and providing hiring, termination, and disciplinary recommendations.
  • Collaborates with other college offices to ensure dual enrollment offerings are effective.
  • Serves on division and College wide committees. Develops and monitors division’s budgets including grants.
  • May perform other duties and tasks as assigned.

Minimum Qualifications

  • Master’s degree from an accredited college or university.
  • Minimum of five (5) years at the level of director or above leading college wide and or off-campus programs.
  • Three years of experience working with or supporting faculty and academic programs.
  • Two years of supervisory experience.

Preferred Qualifications

  • Demonstrated experience with SACSCOC accreditation standards, policies, procedures, and regulatory requirements.
  • Demonstrated project management experience.
  • Demonstrated use of data to inform strategic planning.
  • Demonstrated supervisory and managerial experience.
  • Community college experience.

Knowledge, Skills, and Abilities

  • Knowledge of modern and emerging technologies to support student learning.
  • Knowledge of business and management principles involved in strategic planning resource allocation, leadership techniques, and coordination of people and resources.
  • Skills in oral and written communication.
  • Ability to plan, organize and manage time effectively and to multiple priorities.
  • Ability to supervise, evaluate, manage, direct and provide effective leadership for Off-Campus locations that provide programs and services to our communities.
  • Ability to interpret and implement policies, procedures and guidelines.
  • Ability to prepare and analyze budgets and reports.
  • Ability to work independently without close supervision.
  • Ability to adapt with our ever-growing student, staff, and community populations.
  • Demonstrated interpersonal skills using tact, patience, and courtesy.

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

  • Resume
  • Cover letter
  • Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.