Project Management Coordinator (Operations and Policy Analyst 2)

Initial Posting Date:

12/09/2024

Application Deadline:

12/19/2024

Agency:

Oregon Health Authority

Salary Range:

$4,998 - $7,647

Position Type:

Employee

Position Title:

Project Management Coordinator (Operations and Policy Analyst 2)

Job Description:

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention (HPCDP) Section is recruiting a Project Management Coordinator (Operations and Policy Analyst 2) to provide support to the section’s Strategic Communications Team. This Team works with diverse communities and cross-agency partners to manage social marketing campaigns and strategic health communications technical assistance to prevent the leading causes of preventable death and disease. This portfolio includes the social marketing brands Smokefree Oregon, Rethink the Drink, and more.

This position will support project management for prevention and health promotion efforts including website management, social media management, strategic communications technical assistance, and other communications projects.

OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.

The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.

This is a full-time, permanent position and is represented by a union, SEIU Human Services.

What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx 
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid "Personal Business Days" each year
  • 8 hours of paid sick leave accumulated every month.
  • Progressive vacation leave accrual with increases every 5 years.
• Pension and retirement programs
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Click here to learn more about State of Oregon benefits.

Location:

Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology.  However, there are times that the work will need to be conducted at the central work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location may be reconsidered based on changing needs of the program.

OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision, and core values.

What will you do?
As a Communications Project Coordinator, you will work with multiple internal and external partners to manage strategic communications projects.  Projects will include supporting statewide and local partner communications initiatives across multiple prevention topics including tobacco and excessive alcohol use. 

This position will involve performing the following duties:

• Build and maintain strong working relationships with local partners including local public health departments, community-based organizations, and Regional Health Equity Coalitions to provide technical assistance on communications planning and implementation.
• Coordinate the maintenance of health communication websites, including a partner resource portal.
• Work with the HPCDP Strategic Communications Team and external contractors to plan, implement, and evaluate social media channels using Hootsuite and other tools.
• Create and maintain a training and technical assistance tracking system to improve team responses to email requests, documentation, reporting, and cross-center coordination.
• Support program communications technical assistance efforts including grant requirements, training, and contractor coordination.
• Prepare reports, guidance documents, emails, and a variety of other communications materials for diverse audiences.
• Support other Strategic Communications Team projects as needed.

WHAT WE ARE LOOKING FOR:

Minimum Qualifications

Any combination of experience and education equivalent to five years of experience coordinating projects related to communications, health promotion and public health.

OR

A bachelor’s degree in public health, community health, marketing, communications, or a related degree AND two years of experience coordinating projects related to health promotion or public health.

OR

A master’s degree in public health, community health, marketing, communications, or a related degree AND one year of experience coordinating projects related to health promotion or public health.

Desired Attributes

Experience in the following areas is desirable:

• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
• Experience managing social media channels for an organization, brand, or initiative.
• Experience coordinating public health communications related projects.
• Experience creating and maintaining partnerships among diverse partners.
• Experience managing website content including writing and editing copy.
• Experience with social marketing and strategic health communications.
• Experience planning and providing trainings and technical assistance to a diverse group.
• Experience developing detailed tracking systems for multiple projects and partners.
• Experience in project management, which includes organizational and planning skills.
• Experience promoting a culturally competent and diverse work environment.
• Strong writing and editing skills to effectively communicate with different audiences.
• Proficient with standard office software, including Microsoft Office suite (Teams, Word, Excel, PowerPoint, OneNote, etc.)

How to apply - REQUIREMENTS:

• Complete the online application.
• Upload a current resume that demonstrates how your personal (lived), educational, and professional experience qualify you for this position. (REQUIRED)
• Attach a Cover Letter, no more than 2 pages, specifically focused on your qualifications for this position as identified in the Desired Attributes section of this announcement. (REQUIRED)
• Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Update professional, educational, voluntary, and personal experience on your resume. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.
• NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Resources:

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• Check both your e-mail and Workday account for updates regarding this recruitment.
• Oregon Health Authority (OHA)
  • Oregon Health Authority Website
  • Mission, Vision, and Core Values
  • Programs and Divisions
• Career Resources
  • State of Oregon Career Resources Page
  • Get Your Application and Resume Noticed
  • Ace the Interview
  • Search for State of Oregon jobs
  • How to Set Job Alerts

Additional Information:

• Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.  OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.
• Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Veterans: If you are a veteran, you may receive veterans’ preference points. Click here for more information about veterans’ preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666
• This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.

Questions/Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Kathleen Noonan at 971-453-1904  (TTY 711) or Email: kathleen.r.noonan@oha.oregon.gov.

TTY users may dial 711 or 1-800-735-2900.

For Workday technical support dial 1-855-524-5627.

Additional Information

• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
• Candidates gathered from this job announcement may be used to fill future vacancies.
• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
• Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.  OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
• Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.
• Applicant Help and Support webpage

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants based on their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.