Recruiting Manager, Research Staff Services

05-Dec-2024

Recruiting Manager, Research Staff Services

Harvard Business School

67552BR

Position Description

Reporting to the Director, RSS, and working collaboratively with the other members of the RSS team, the Recruiting Manager, RSS is one of two recruiting managers that performs a wide range of recruiting activities focused on attracting and hiring the highest quality candidates to support HBS faculty in their research.

Responsibilities Include:

• Develops, implements, and manages a recruitment strategy and process to identify and hire qualified candidates for researcher roles.
• Manages the requisition process.
• Determines recruiting strategies including varied recruiting avenues such as college recruitment, posting positions to on-line resources, and other targeted outreach for a variety of roles.
• Consults with faculty to determine the best model for research support needs which may include referrals to centralized resources.
• Facilitates the recruitment process for faculty supervisors and candidates to ensure excellent customer service.
• Crafts job descriptions, reviews resumes and writing samples, screens candidates, and checks references.
• Maintains a pipeline of prospective candidates.
• Maintains a recruitment website and develops recruitment materials.
• Utilizes LinkedIn Recruiter account and various job portals to post and amplify job postings and to source candidates.
• Plans and executes a robust college recruitment program, including a strategy to attract under-represented minorities.
• Builds and manages relationships with internal and external constituents to create awareness of opportunities and to foster new leads.
• Works collaboratively with RSS team members on temporary research appointments and with Human Resources and the Financial Office on all issues regarding research staff appointments and payrolls.
• Maintains awareness of compensation levels and equity across HBS and HU and recommends appropriate compensation for RA staff.
• Maintains and updates employment data and reviews and assesses the effectiveness of the recruitment experience and process.
• In conjunction with the other members of the RSS team, develops strategies to forecast RA needs and implement processes to meet requirements.
• Establishes close working relationships with various departments including HBS HR and the HBS Financial office.
• Serves as department resource on recruitment, benefits, employment data, compensation structures, the HBS culture and working at Harvard.
• Manages tracks and analyzes data and statistical information related to areas of responsibility, including, but not limited to, recruitment metrics, forecasting, workforce statistics, and support data for strategic planning and budgeting purposes.
• Acts as a resource to HBS faculty and staff on departmental, School and University policies related to areas of responsibility.
• Identifies best practices related to areas of responsibility and makes suggestions for process improvement.
• Collaborates with all members of the RSS team by sharing information and seeking best solutions for providing strong faculty research support.
• Assists the Associate Managing Director, RSS on special projects related to areas of responsibility.
• Responsible for other duties as assigned

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills

Additional Required Qualifications:

• An additional 2 years of experience is required, bringing the total to 5 years of experience, with at least 3 of those years specifically in recruiting.​​​​​​​

• Experience working in research, academic, or non-profit environment preferred.
• Demonstrated written and verbal communication skills.
• Proven ability to use technology effectively including proficiency in Word, Excel, and PowerPoint. Experience or interest in human resources a plus.
• Experience with PeopleSoft or Oracle applications preferred.
• Professionalism, experience with and commitment to providing excellent service both within a team and on an individual basis. Sound judgment and critical thinking abilities.
• Excellent time management and organizational skills, including the ability to manage and prioritize multiple priorities.
• Attention to detail and high standards for accuracy.
• An understanding of and sensitivity to confidential information.
• Strong interpersonal skills, Ability to be flexible in a changing environment, and a high energy level.

Additional Information

This is a hybrid position which we consider to be a combination of remote and on-site work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment

About Us

Harvard Business School’s Division of Research and Faculty Development (DRFD), supports the building and dissemination of enduring knowledge through high quality services to the HBS faculty. Research Staff Services (RSS) provides administrative support for the hiring, training, and management of over 700 research and teaching staff, and assists over 300 faculty members, multi-faculty research projects, as well as the D^3 Institute at Harvard with their research support needs. Research support staff (Researchers) include Research Associates, Predoctoral Fellow, Post-doctoral Fellows and Research Managers. Additionally, RSS hires all Teaching Fellows working with HBS faculty.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Human Resources

Department Office Location

USA - MA - Boston

Job Code

H0956P HR Recruiter II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

056

Department

Division of Research and Faculty Development

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.