Accounting Technician (SR19) Oregon State Hospital

Initial Posting Date:

02/20/2025

Application Deadline:

03/02/2025

Agency:

Oregon Health Authority

Salary Range:

$4,023 - $5,575

Position Type:

Employee

Position Title:

Accounting Technician (SR19) Oregon State Hospital

Job Description:

Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Oregon State Hospital is looking for a qualified Accounting Technician to join our amazing team! If you feel that you meet the majority of the required skill sets for this position, we strongly encourage you to apply.

The primary purpose of this position is to use the Avatar, Statewide Financial Management Application (SFMA), or other systems to perform Accounting and Trust Banking functions that support the operations of the Oregon State Hospital (OSH), a division of the Oregon Health Authority.

This Accounting Technician ensures compliance with authoritative requirements of OAM, CMS, GAAP, GASB, Agency, along with other citing’s and preforms financial transactions such as accounts payable, accounts receivable, contract payables, garnishments, cash receipting, account and systems reconciliations with the assistance of an Accountant. This position cross trains between the accounting and banking functions; Performs trust account banking services for over 500 patient accounts.

What will you do!

This position has contact with staff such as OSH administrative, clinical, Office of Financial Services, vendors, and other internal and external stakeholders. Contact may be in person, by phone, or Teams. Working conditions are working in an office space when providing trust banking or petty cash functions. There are frequent interruptions. The incumbent must be able to work independently and with little supervision.

Review, interpret and process multiple agencies accounts payable, financial contracts, pre- and post-audit billings, and payments. Reviews documentation to determine dollars owed to vendors, or that the state is eligible to receive. Interprets and applies State rules and regulation to customer accounts payables (AP) documentation.

Assist Trust Accounting Technician with entering new account setups, withdraws, transfers, and deposits into Avatar and QuickBooks. Coordinate with Salem and Junction City clinical staff, the transport of patient funds to and from units in a manner consistent with OAM and OSH cash control policies. Generate checks daily via QuickBooks and mail per patient requests. Maintain banking desk cash controls consistent with OAM and other authoritative policies and collaborates with the manager or lead to reconcile cash drawer over and shorts. Calculate cash drawer daily patient withdraws and generate daily replenishment checks.

What's in it for you?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans. 

*This is a full-time, permanent, SEIU represented, Accounting Technician position.

OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances." Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities." Click here, to learn more about OHA’s mission, vision and core values.

Minimum Qualifications

Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits;

OR

One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2;

OR

At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.

Training or experience must include using a computer to enter, update, or retrieve information.

To receive credit for required courses, you may be requested to submit a photocopy of transcripts. Agencies may specify additional qualifications depending on the individual job requirements.

Requested Skills

Knowledge requested includes:

• Point of sale, cash handling, bank teller
• Use of SFMA, Quick Books, Avatar or other financial systems programs
• Microsoft Office, Intermediate Excel, Word, One Note
• Accounts payables, SPOTS card purchases, payroll, medical billing
• Knowledge of the Oregon Accounting Manual, Generally Accepted Accounting principles and other authoritative fiscal guidance.

Skills requested include:

• Collaborative working skills with sharing information and coordination of processes
• Ability to analyze and resolve complex issues
• Excellent customer service skills
• High degree of initiative and independent judgement
• Ability to read, comprehend, interpret, and explain complex rules, regulations, policies and procedures
• Excellent verbal and written communication skills

How to Apply

• Complete the online application
• Attach a resume (required for consideration)

NOTE: Applications without the required resume may be eliminated from consideration.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, please call Melissa M. Perez Voice: [503-209-7058] (TTY 711) Email: melissa.m.perez@state.or.us

Additional Information

• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
• We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
• If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
• Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
• Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
• Applicant Help and Support webpage

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of process).

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.