Alumni Engagement Coordinator -- Gies College of Business

Alumni Engagement Coordinator -- Gies College of Business

Gies Advancement

Job Summary

Coordinate efforts, plan events, and provide support related to the alumni engagement functions of the advancement team including volunteer engagement, alumni/donor communication list pulls, and other alumni engagement functions.

Duties & Responsibilities

• Volunteer Engagement Coordination
  -Work with major gift officers and other advancement staff to identify alumni volunteers.
  -Work with college departments and other stakeholders to secure and create opportunities for alumni to volunteer, contributing to the mission, goals, and strategic priorities of the college.
  -Maintain guidelines, where appropriate, that are consistent with Gies prospect management guidelines for volunteer roles and activities such as advocacy and solicitation.
  -Facilitate opportunities for volunteers to interact with the College that align with the strategic goals and priorities of the College.
  -Ensure volunteer activity is captured in the Advancement CRM and other related systems.
• Communications Support
  -Coordinate the process for mass-distributed email and mailing requests communication between the College and the University of Illinois Foundation.
  -Review, edit and submit approved list request to University of Illinois Foundation
  -Manage email correspondence between UIF and list requestor for effort specs, preliminary counts, and final output data
  -Download and edit lists for alumni mailings.
  -Maintain tracking records of the ongoing list of efforts.
• Experiential Engagement Coordination
  -Coordinate activities related to the planning and execution of alumni and development events and opportunities as assigned. Activities include, but are not limited to regional events and annual signature events.
  -Support and coordinate programming for alumni advocates.
  -Plan and execute small engagement events. Identify and secure event locations, identify audience and initiate list request, secure catering and other logistical needs for execute engagement event.
  -Serve as a resource regarding programming for alumni advocates and alumni board management, where applicable.
  -Maintain engagement records and data in the Advancement CRM.
• Other Duties
  -Monitor and triage the Business Alumni Inbox. This includes prioritizing requests, forwarding request to the correct team/team member, and using judgement to determine when requests/emails should be escalated to leadership.
  -Serve as backup support for all alumni engagement events.
  -Other duties as assigned.

Specialty Factors

•Bachelor’s degree.
•A total of one (1) year (12 months) in education, training and/or work experience in higher education, advancement, non-profit, or related sector.

Preferred Qualifications

2 years of full-time professional experience in higher ed, advancement, alumni engagement, non-profit or related sector.
Experience working with a variety of populations.
Experience with project management.
Bachelor’s degree in business administration, management, communications, or related field.

Knowledge, Skills and Abilities

• Project management skills
• Knowledge of advancement
• Excel skills

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. Salaryis competitive and commensurate with qualifications and experience, while alsoconsidering internal equity. The budgeted salary range for the position is$52,000 to $55,000.  

The University of Illinois offers a wide variety of benefits, including paid leave and holidays:
https://www.hr.uillinois.edu/benefits
https://www.hr.uillinois.edu/leave
https://www.hr.uillinois.edu/leave/holidays 

For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 7, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months andyears of employment must be included), and names and contact information forthree professional references. Please remember to include specific informationon how you meet the qualifications of the position in your resume, includingall relevant experience. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact rgoben@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1026596
Job Category: Administrative
Apply at: https://jobs.illinois.edu