Building Services Coordinator

04-Feb-2025

Building Services Coordinator

Faculty of Arts and Sciences

67792BR

Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus.

The Building Services Coordinator for the Library’s Building Operations team is responsible for coordinating a wide range of day-to-day support functions and activities relating to building systems, maintenance, and services for FAS Libraries and Harvard Library locations.

Position Description

The Building Services Coordinator:

• Performs daily inspections of all buildings and mechanical areas, as well as regularly scheduled tours of the Harvard Depository. 
• Responsible for the oversight of daily maintenance & day-to-day work / work order management system.
• Directs and coordinates trades and service providers for the day-to-day building system repairs and customer requests.
• Assists with the coordination and execution of a range of maintenance and renewal projects.
• Interacts daily with building occupants, responding to occupant building problems/requests promptly and resolving them quickly.
• Provides excellent customer service and support to all staff, patrons, and visitors to the Libraries.
• Maintains building key lists and distributes keys as necessary and assists with access systems requests and programming.
• Assist in creating and maintaining building databases.
• As a member of Building Operations, works closely with OPRP and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals for the Libraries.
• Performs other related tasks as required.

Basic Qualifications

3+ years of experience in maintenance, construction, or building trades. Familiarity with building trades, construction methods and materials, HVAC systems, mechanical, electrical, and plumbing (MEP) systems, repairs, and maintenance required.

Additional Qualifications and Skills

• College background preferred.
• Ability to work as part of a collaborative team responding to daily service requests, planning and executing a variety of projects as well as responding to emergencies.
• Possesses the ability to make sound and immediate decisions and solve problems including thoroughly gathering information to inform problem-solving.
• Strong written and oral communication skills.
• Has the capacity to manage, prioritize, and respond to requests or emails in a timely and concise manner.
• Strong interpersonal communication skills, including the ability to communicate with faculty, staff, students, and administrators at all levels.
• Must be highly organized, display initiative, and follow through on assigned time-sensitive tasks and commitments.
• Proficiency with Windows, Microsoft Office Suite, MS Project, Siemens Desigo, and CCURE.

Certificates and Licenses

Must have a valid U.S. driver’s license.

Physical Requirements

Walking throughout facilities, stairs, mechanical rooms, roofs, etc. Ability to lift up to 30 pounds.

Working Conditions

During emergency situations and severe inclement weather, this position is designated as essential and critical to the operations of the FAS.

Additional Information

IMPORTANT NOTE:  Applicants are encouraged to submit a cover letter and resume.

We regret that we are unable to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Facilities

Department Office Location

USA - MA - Cambridge

Job Code

402071 Building Services Coordinator

Work Format

On-Site

Sub-Unit

Administration and Finance

Salary Grade

055

Department

Office of Physical Resources and Planning

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Criminal, Identity

Schedule

M-F:  8:00am-4:00pm

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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