Gold Coast JCB - Office Administrator

Position Purpose

Reporting to the Dealer Principal, the Office Administrator is responsible for assisting Gold Coast JCB Dealer Principal on the daily administrative operation of the business, as JCB authorized dealer in the territory. You will perform the following:

Main Duties & Responsibilities

Primary Job Role

• Process machine sales
• Record payments on sales
• Process weekly deposits
• Review and process internal and external invoices
• Vendor master data creation and maintenance.
• Prepare inventory reports and review master data
• Apply warranty and credit notes
• Recording and collecting accounts receivable
• Maintain a fixed asset ledger
• Maintain reconciliation of all balance sheet accounts
• Perform month end closing functions
• Post Journal entries

General administrative responsibilities

Accounts Receivable

• Daily cash/cheque/bank posting and clearing items in CDK
• Daily posting of credit card payments
• Research mismatches
• Perform AR Related GL account recons on a regular basis
• Collections
• New customer account set up both locations/credit verification

Accounts Payable (JCB and 3rd party)

• Ensure payments are made in a timely fashion
• ACH and check payment creation
• Paying sales tax each quarter and GL reconciliation
• Setting up vendors
• Processing DTS credits and GL reconciliation
• Creation of JCB parts invoice tracker for timely discrepancy resolution
• Parts accrual reconciliation and "cleaning"

Raising invoices for current location

• Parts
• Service
• Machines
• Works orders

Accounting/Month-end

• Posting journals
• Closing - AR, GL
• Fixed Asset reconciliation
• Closing - AP, FA

Banking

• Daily posting of credit card payments
• Postings in CDK and recons daily
• Handle deposits at the bank

Warranty

• Posting credit notes and clearing in CDK of overs/unders

Essential Job Qualifications

• Bachelor’s degree in Accounting, or related field, required.
• 3+ years’ experience in similar position or higher in dealership or manufacturing.

Necessary Knowledge, Skills, Abilities and Competencies:

• Experience in CDK Global dealership software is preferred.
• Strong analytical and problem-solving skills.
• Excellent problem solving and organizational skills; ability to work with minimal supervision
• Detail oriented and thorough
• Proficiency with MS Office programs, especially with Excel
• Effective verbal and written communications skills.
• Bilingual (English / Spanish)

JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state and local laws. JCB complies with applicable state and local laws governing non- discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLED

JCB is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many

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Other details

• Job Family Administration/Support
• Pay Type Salary