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<h4>Introduction</h4> The CT Department of Children and Families (DCF) is seeking to fill one Administrative Assistant in its Division of Foster Care, located in Central Office, 505 Hudson Street, Hartford, CT. This position is full-time, 40 hours per week, Monday-Friday, with anticipated statewide travel. As an Administrative Assistant, you will provide comprehensive support to our Statewide Director, two Program Directors, and one Behavioral Health Clinical Manager. Your tasks will include, but are not limited to: <ul><li>Managing and maintaining schedules, calendars, and appointments to ensure flawless time management.</li><li>Providing support to multiple team members in a high-paced environment, adapting to changing priorities with ease.</li><li>Handling correspondence including emails, phone calls, and mail, ensuring all communications are responded to in a timely manner.</li><li>Preparing and editing documents, reports, and presentations with outstanding attention to detail.</li><li>Coordinating meetings, taking accurate minutes, and distributing them to relevant parties while tracking action items.</li><li>Maintaining accurate and organized records, files, budgets, and databases.</li><li>Ensuring the office environment is organized and conducive to high efficiency.</li><li>Assisting with travel arrangements and securing other necessary items for the operation.</li><li>Acting as a point of contact for internal and external collaborators, demonstrating integrity in appearance and interactions.</li><li>Performing other administrative duties as needed to support the team.</li></ul> What We Can Offer You: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li></ul> Join us to help realize our vision and support caregivers providing quality care for children in need. Your role is vital in meeting state and federal regulations such as Adoption and Safe Families Act. <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.</li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to INSERT TS STAFF at <a href="mailto:Your.Name@ct.gov" target="_blank">Your.Name@ct.gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Bi-lingual (Spanish).</li><li>Demonstrated experience in calendar scheduling management, coordinating of meetings, travel arrangements.</li><li>Comprehensive experience with taking minutes, creating power point presentation, drafting memos with demonstrated writing and editing proficiency.</li><li>Experience with bookkeeping including invoicing and budget spending.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Administrative Assistant

As a chief registrar, you will implement policies and procedures to ensure compliance with museum standards regarding the care of works on loan and in collections. You will plan, prioritize, and schedule workloads with the collection manager to ensure proper documentation of the museum collection. You will supervise data entry standards and updates in the collections management system, The Museum System (TMS), as well as in physical files. You will develop,&nbsp;implement, and&nbsp;manage the storage and inventory of exhibition mannequins, act as a courier for traveling exhibitions and museum loans, and coordinate with the SCAD facilities team to maintain museum standards. Additionally, you will oversee exhibition registration details, including reviewing exhibition and artist contracts and negotiating loan agreements, insurance, and courier services.In this role, you will collaborate with the head registrar on responsibilities related to shipping, insurance, conditioning, travel, and storage. You will ensure the safe and secure movement of objects, which includes packing, shipping, security measures, insurance, and recording their locations. You will schedule and oversee condition reporting, as well as the installation and de-installation of artwork. You will handle all shipment paperwork, coordinate crates, manage logistics, and arrange for couriers. Additionally, you will guarantee safe storage through optimal crating and shipping practices, maintain up-to-date insurance values—contacting the insurance office in case of an incident—and conduct periodic inventory checks of the collection.In this position, you will collaborate closely with legal counsel on loan agreements, generate, update, and maintain facility reports for all exhibition sites, track processes, and manage payments to shipping and storage vendors. You will maintain contact with lenders and venues, create a database for all forms to input records, work with the collections manager to update care and management policies for review and approval, and generate policies based on current best practices for collections. You will monitor the work on display and in storage through condition checks to document changes. Additionally, you will engage in professional development and professional associations.The successful candidate will display exemplary leadership, interpersonal, organizational, and time management skills. They will also have enhanced emotional intelligence and the ability to adapt to unforeseen circumstances, influence key stakeholders, negotiate, and achieve a desired outcome. The candidate will also be detail-oriented, successfully manage multiple projects simultaneously, have experience arranging domestic and foreign artwork shipping, and thoroughly understand U.S. fine arts insurance policies.This person will demonstrate an extensive knowledge of fine art shipping, customs regulations, and various federal and state laws. They will be familiar with current museum and gallery techniques, practices, and standards for special exhibitions, registration methods, and collections records. The candidate must work effectively and collaboratively with a diverse range of stakeholders, travel internationally and domestically for several days, and display competence independently and as part of a team. Additionally, they should be adaptable, able to work well individually and within a team, and capable of standing or sitting for extended periods.Minimum Qualifications:     &nbsp;<ul><li>Bachelor’s degree in art history, museum studies, or an appropriate field</li><li>At least three years of registration experience at a senior level within a major art museum or gallery</li><li>Knowledge of museum best practices for the care, handling, and shipping of artwork, both domestically and internationally.</li><li>Working knowledge of Zoom, Microsoft software, and Google software</li><li>Proven experience in managing permanent collections, major international loans, and exhibitions, including contracts, budgets, insurance, transportation, government regulations, customs regulations, security, and safety procedures.</li></ul>Certificates, licenses, and registrations:&nbsp;&nbsp;<ul><li>Valid driver’s license</li><li>Valid passport</li></ul>Travel Required:&nbsp;&nbsp;<ul><li>10–20%  &nbsp;</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

Savannah College of Art and Design

Chief Registrar

Position Title: Property Management Intern Location: Timonium, MD Full Time/Part Time: Full time Req ID: R234-2025 Description: Kimco Realty Corp. (NYSE: Kim), a real estate investment trust (REIT) headquartered in Jericho, N.Y., is North America’s largest publicly traded owner and operator of open-air, grocery-anchored shopping centers, including mixed-use assets. We're seeking smart, driven candidates who are passionate about beginning a career in real estate.Kimco is seeking an intern to join our Mid-Atlantic property management team this summer. During this summer 2025 program, interns will gain exposure to aspects of a retail REIT and be provided with learning opportunities such that the intern understands the fundamentals of the retail real estate industry following this experience.This internship will involve working approximately 40 hours per week for a duration of approximately 8 weeks, with flexible start and end dates. Interns will be paid an hourly rate of $20 an hour.Internship responsibilities will be to assist and support the Property Manager with the day-to-day management of their portfolio. The primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: <ul><li>Collection of vendor bids and preparation of contracts related to Capital Improvement projects</li><li>Issue work orders to vendors and follow-up to ensure work orders have been completed</li><li>Review and coding of all vendor invoices</li><li>Coordination of vendor work, annual property inspections, and the open &amp; close of utility accounts</li><li>Assist Property Manager with the preparation of annual budgets. </li><li>Daily review and response to cases logged in Kimco’s Customer Service platform</li><li>Maintain a Best-In-Class relationship with tenants via verbal and written communications</li></ul>Requirements: <ul><li>Currently in pursuit of Bachelor’s or Master’s degree</li><li>Strong desire to work in the commercial real estate industry</li><li>Proficiency with Microsoft Office Suite</li><li>Excellent interpersonal skills with high initiative, flexibility, and team approach to work</li><li>Excellent oral and written communication skills</li><li>Applicants must have legal authorization to work in the U.S. (we do not sponsor visas for the position)</li><li>Selected intern must be able to provide his/her own housing accommodations within a commutable distance from the internship location</li></ul>Kimco Realty is an Equal Opportunity Employer – Veteran/Disability About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI263578213

Kimco Realty Corporation

Property Management Intern

Position Title: Specialty Leasing Intern Location: Houston, TX Full Time/Part Time: Full time Req ID: R233-2025 Description: Kimco Realty Corp. (NYSE: Kim), a real estate investment trust (REIT) headquartered in Jericho, N.Y., is North America’s largest publicly traded owner and operator of open-air, grocery-anchored shopping centers, including mixed-use assets. We're seeking smart, driven candidates who are passionate about beginning a career in real estate.Kimco is seeking an intern to join our Texas subregion Specialty Leasing team this summer. During the summer 2025 program, this intern role will gain exposure to aspects of a retail REIT and be provided with learning opportunities such that the intern understands the fundamentals of the retail real estate industry following this experience. This internship will involve working approximately 40 hours per week for a duration of approximately 8-10 weeks, with flexible start and end dates. Interns will be paid an hourly rate of $20 an hour.Internship responsibilities:<ul><li>Specialty Leasing tasks related to marketing, data entry and deal making</li><li>Learn and assist with preparing/running reports</li><li>Shadowing the specialty leasing team on any tours and outside meetings</li><li>Take on special projects involving tracking and identifying potential income opportunities</li></ul>Requirements: <ul><li>Currently in pursuit of Bachelor’s or Master’s degree</li><li>Strong desire to work in the commercial real estate industry</li><li>Proficiency with Microsoft Office Suite</li><li>Excellent interpersonal skills with high initiative, flexibility, and team approach to work</li><li>Excellent oral and written communication skills</li><li>Applicants must have legal authorization to work in the U.S. (we do not sponsor visas for the position)</li><li>Selected intern must be able to provide his/her own housing accommodations within a commutable distance from the internship location</li></ul>Kimco Realty is an Equal Opportunity Employer – Minority/Female/Veteran/Disability/Sexual Orientation/Gender Identity or Expression. About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI263578494

Specialty Leasing Intern

20-Feb-2025<h4>Administrative Coordinator</h4>University Administration 67915BRJob SummaryHarvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development for the University’s Enterprise Research Campus (ERC) in Allston.&nbsp; Initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units and a hotel and conference center. The Administrative Coordinator reports to the Director of Finance and Operations for HALC. &nbsp;As a member of the HALC team the Administrative Coordinator provides a wide range of complex administrative support duties for HALC. Serves as the principal administrative contact for internal and external constituencies and provides a high level of customer service in all aspects of work. The Administrative Coordinator serves as principal coordinator for a variety of activities/processes associated with HALC’s provision of service and/or activities. Provides, organizes, manages, and implements administrative and logistics support to HALC; works in collaboration with other administrative and departmental staff to ensure timeliness and responsiveness of all office support services.&nbsp; Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance. &nbsp;Position DescriptionThe Administrative Coordinator will be responsible for, but not limited to the following activities:<ul><li>Provides general administrative support to HALC</li><li>Assist in day-to-day HUIT services for the HALC team; computers, phones (desktop &amp; mobile), printers, AV, and peripheral tech, etc.</li><li>Assists in the coordination of HALC staff meetings, department-wide events, internal office relocations, catering, and media needs as necessary.</li><li>Schedule meetings and coordinate meeting logistics, prepare agendas, as well as draft and edit emails, meeting notes, announcements, memoranda, and other general correspondence.</li><li>Arrange travel for staff and invited guests using Harvard preferred travel agencies.</li><li>Responsible for stocking the office supplies and kitchenettes for HALC location, submits service requests and manages vendor response.</li><li>May assist with website updates and changes.</li><li>Develop and maintain effective electronic filing and systems/workflows for scheduling, task management, and other administrative needs.</li><li>Services as departmental coordinator a resource for key business systems: Buy2Pay, Concur, etc.</li><li>Other administrative and programmatic duties as assigned.</li></ul> Specific responsibilities include: Scheduling: Schedule meetings for director-level staff as required. Schedule conference rooms or other locations; working closely with hosting facilities. Prepare budgets for catering or expenses associated with meetings. Secure parking for guests. Ensure AV equipment is functioning properly before each meeting if in a conference room. Provide necessary props if needed. Events: Plans departmental events (team, tours, instructional lunch meetings, catering, celebratory events, itineraries, department retreats, holiday party, and other project events. Prepare expense business purposes for all catering / event-related department card transactions. Travel: Arrange meetings and travel for staff, invited guests, including for conferences, field work travel, and other. Facilities: Ensuring kitchen is well-stocked and clean; Submits departmental requests for swipe access; Maintains departmental directory (visual and digital). Requests for work orders and keys. Departmental Administrative Support: Serve as department receptionist, information resource, and provide general administrative assistance for staff and visitors. Handle department incoming and outgoing mail daily. Manages complex calendars and administrative support for faculty HALC staff, schedules and creates meeting requests. Serve as the main point of contact for departmental IT needs such as copiers/scanners, projectors, etc. Makes departmental purchases as applicable. Manage department file share permissions and customized access.Basic QualificationsBasic Qualifications are the minimum threshold a candidate must meet&nbsp;in order to&nbsp;be considered for this role.<ul><li>Minimum of 3 years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward experience&nbsp;</li><li>Demonstrated proficiency with MS Office applications</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>The Administrative Coordinator should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.</li><li>Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment</li><li>Demonstrated ability to learn new technologies. Experience with social media and managing web presence is a plus.</li><li>Attention to detail, ability to multi-task, analytical and problem-solving skills</li><li>Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust</li><li>Demonstrated ability to work independently and collaboratively</li><li>Demonstrated initiative and resourcefulness</li><li>Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands</li><li>Accountability and sound judgement</li></ul>Working ConditionsThis position will be based in&nbsp;Allston, MA. The position requires 5 days per week on-campus.Additional InformationThis position has a 3-month orientation and review period.&nbsp; Harvard University does not provide visa sponsorship. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp; &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403134 Coordinator I Work FormatOn-Site Sub-Unit------------ Salary Grade054DepartmentHALCUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

Harvard University FAS Human Resources

Administrative Coordinator

Salary Range:&nbsp;&nbsp;$121,056.00&nbsp;(Min.) -&nbsp;$160,400.00&nbsp;(Mid.) -&nbsp;$199,742.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Principal System Administrator is a seasoned System Administrator responsible for leading the day-to-day System engineering and project specific tasks relating to all L.A. Care Virtualized and non-Virtualized Server systems, backup, disaster recovery, Automation, SAN, Data Loss Prevention, LogRhythm SIEM- central logging management,&nbsp; Architect Active Directory, GPO, SSL certificate, DNS and LADAP load balancing,&nbsp; DMZ, Scripting data encryptions, Luns, Volumes, and Aggregate of storage technology setup and configurations, and MS Exchange servers, outbound SMTP and email filtering and whitelisting. Acts as department expert to determine hardware and software requirements; maintains and supports software packages; ensures hardware and software compatibility; facilitates scalability and capacity planning is conducive to maximum system performance. This position leads the development and implementation of security plans, server security policies, concepts of operations, and documentation for&nbsp; Information Technology (I.T.) Operations Team. The Principal Systems Administrator will help architect, design, and make recommendations to new technologies.&nbsp; In addition, this position will mentor the Senior Systems Administrator and share new technical technology knowledge.<h4>Duties</h4>Serves as a subject matter expert and provides design and operational support for Windows, and LINUX servers,&nbsp; Email server,&nbsp; Apache Web server, SQL Server, IIS, job scripting, MFT/SFTP,&nbsp; physical servers + Blade servers technology, security tools applications, Storage and Blade technology networking/switching connectivity configuration and supporting production, development, QA and business continuance environments.&nbsp; Acts as a resource to other System Administrators.Interacts, meets, discusses, and troubleshoots issues with vendors; evaluate vendor products, services, suggestions.&nbsp; Is a backup to Systems Administration Manager and attend meetings with business units, vendors and internal IT departments.&nbsp; Recommend and implement system enhancements that will improve the performance and reliability of the system including installing, upgrading/patching, monitoring, problem resolution, and configuration management. Provide reporting for infrastructure team with storage capacity usage, Vmware VMs and physical hosts reporting.&nbsp; Work on department capacity planning with storage, physical vmhost servers, Microsoft Windows, Redhat linux, Vmware, and licensing.&nbsp; Troubleshoots, rebuilds, recovers and tunes servers. Ensures that standard operating procedures (SOP’s) are created and complied to ensure a stable environment.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manages and maintains Disaster Recovery across all I.T. departments to ensure the critical systems, VMware images, and applications are updated, and replicated and functioning without issue&nbsp; in the event of an outage.Performs other duties as assigned.<h4>Duties Continued</h4><h4>Education Required</h4>Bachelor's Degree in Computer Information SystemsIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4><h4>Experience</h4> Required: At least 6 years of extensive experience providing system administrator support for Storage, MS Windows and LINUX in a VMware based network production environment.&nbsp;Minimum of 6 years of lead experience.<h4>Skills</h4> Required: Able to prioritize work and complete deliverables to timelines with minimal supervision by senior staff. Strong interpersonal skills, excellent communication skills, reliability, effective follow-through and demonstrated project management skills in an I.T. technical environment. Strong ability and knowledge of system operations to recommend and develop solutions to a variety of technical problems.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4>Cisco Certified Network Professional (CCNP)Storage Network Certification Program (SNCP)VMWARE CertifiedRed Hat Certified Systems Administrator (RHCSA)Microsoft Certified Professional (MCP)<h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles

L.A. Care Health Plan

Principal Systems Administrator

Job Title Administrative Support Associate I/UKHC Requisition Number RE49321 Working Title Administrative Support Associate I Department Name MG350: Neurology Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Use of computer systems, ability to move about the office as needed. Shift Monday – Friday, 8:00 am to 4:30 pm, occasional evenings. Job Summary The Administrative Support Associate I position is essential for managing and coordinating various administrative operations within the Funds Flow Neurology department. Key responsibilities include: <ul><li>Grand Rounds Coordination: Planning, scheduling, and managing logistics for events, ensuring compliance with accreditation standards, and maintaining accurate attendance records.</li><li>New Provider Onboarding: Facilitating seamless integration of new hires into clinic operations and ensuring IT and system access are correctly set up.</li><li>Scheduling Management: Resolving conflicts and maintaining updated schedules in relevant systems.</li><li>Data Analysis and Reporting: Preparing reports on resource utilization and maintaining accurate records for compliance.</li><li>Customer Service and Professional Development: Providing excellent customer service and fostering strong organizational relationships.</li></ul> Skills / Knowledge / Abilities • Proficiency in Microsoft Office, SAP, EPIC, Adobe, and scheduling tools like Lightning Bolt. • Strong organizational, problem-solving, and communication skills. • Ability to manage multiple tasks efficiently and work collaboratively across teams. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s and 2 year of experience Deadline to Apply 02/27/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I/UKHC

<h4>Introduction</h4> Looking to join our team and be a part of an organization that is making a difference in the lives of individuals in our custody and in the community? If yes, the State of Connecticut, Department of Correction (DOC) is seeking a highly motivated Office Assistant to provide support to the Health Services Unit at Robinson Correctional Institution in Enfield, Connecticut. The selected candidate will also provide support to the nearby Willard-Cybulski Correctional Institution in Somers, Connecticut. Apply today! What we can offer you At the Connecticut Department of Correction (DOC), we offer an exceptional opportunity for administrative professionals who are looking to foster their careers in Connecticut. By joining our team at the Robinson Correctional Institution in Enfield and&nbsp;Willard-Cybulski Correctional Institution in Somers,&nbsp;you will have the chance to work in a world-class organization that values your expertise and dedication. Apply today and take the next step in your career! As a part of our team, you can expect the following: <ul><li>Explore our new State Employee Benefits Overview page to get an understanding of the various benefits we provide to our employees.</li><li>The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule! This recognition highlights our commitment to providing a supportive and rewarding work environment.</li><li>Professional growth and development opportunities to enhance your skills and advance your career. We believe in investing in our employees' success.</li><li>A healthy work/life balance is a priority for us. We are committed to fostering an environment that supports the personal and professional growth of all employees.</li></ul> Position highlights As an Office Assistant in the Health Services Unit at Robinson Correctional Institution, you will have the opportunity to: <ul><li>Support Health Services staff in enhancing clinical and medical services for the inmate population;</li><li>Answer phones and assist with payroll-related tasks;</li><li>Maintain records for compliance with the Consent Decrees;</li><li>Assist with data collection, documentation, and record maintenance;</li><li>Order office and medical supplies for both staff and inmates;</li><li>Track and arrange for the maintenance of medical equipment;</li><li>Provide administrative support to the Regional Chief Operating Officer(RCOO);</li><li>Assist with billing, receipts, and other functions;</li><li>Fax/scan confidential information;</li><li>Other duties as assigned.</li></ul> This position is full time on first shift, Monday through Friday, from 8:00 AM until 4:30 PM. For more details about this role, please refer to the class specification. About us The Connecticut Department of Correction has been proudly serving and protecting the citizens of the State of Connecticut since 1968. We operate 14 correctional facilities and are widely recognized as a national model for safety, security, and order. Our mission is to not only ensure the safety and security of our facilities but also to provide programming, education, and treatment that empower willing inmates to improve themselves and successfully reintegrate into society. At the Department of Correction, our dedicated correctional professionals embody our values of Professionalism, Respect, Integrity, Dignity, and Excellence (PRIDE) every day. We foster an inclusive and collaborative work environment that values and respects everyone's contributions. The Carl Robinson Correctional Institution is a level 3 medium-security facility. It houses sentenced offenders and provides a great emphasis on programming and education. The Robinson Correctional Institution offers a wide assortment of programming for inmates including intensive in-patient substance abuse treatment and a full menu of educational and vocational programming including culinary arts, machine tooling, small engine repair and community college courses. The facility participates in the Town of Enfield Adopt A Spot program, provides community service to several towns and assists several municipal and non-profit agencies in printing flyers and related material. The Willard-Cybulski Correctional Institution and the Cybulski Community Reintegration Center protect the public and staff by providing a safe, secure and humane environment where offenders participate in a mandatory structured process that instills a high standard of accountability and an expectation of responsibility on the part of the offender.&nbsp; Privileges and awards are earned and any offender who fails to meet the set standards will engage in a process of corrective action. <h4>Selection Plan</h4> To apply <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>Applicants should ensure that they meet the minimum experience and qualifications by the closing date of this job opening, unless otherwise specified.</li><li>Please make sure that your application is thorough and includes all necessary information before submitting it. To adhere to Public Act 21-69, the State of Connecticut has made changes to the initial application process, and resumes are no longer required. Please note that revisions cannot be made once your application has been submitted into the JobAps system.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> Important information after you apply <ul><li>This job posting may require you to answer additional referral questions (RQs). You will receive an email with the RQs after the posting's closing date or you can find them on your JobAps Personal Status Board (Certification Questionnaires section). Please make sure to submit your responses by the expiration date of the questionnaire. It is important to regularly check your email and JobAps Personal Status Board for notifications. Please also check your SPAM and/or Junk folders regularly in case auto-notification emails are filtered there.</li><li>While applicants will primarily receive correspondence through email, we also encourage them to regularly check their Personal Status Board for updates on their application status, important notices, and any tasks they need to complete during the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.</li></ul> For technical questions regarding the filling of your application, please contact Benjamin Beaudry at <a href="mailto:Benjamin.Beaudry@ct.gov" target="_blank">Benjamin.Beaudry@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. <h4>EXAMPLES OF DUTIES</h4> Performs the full range of general clerical duties as described in the following areas: <ul><li> TYPING: <ul><li>Types a variety of materials in relation to other duties or as assigned;</li><li>Enters and retrieves data on computers, tablets, and other electronic equipment.</li></ul></li><li> FILING: <ul><li>Sets up and maintains office procedures, filing and indexing systems and forms for own use.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine correspondence.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).</li></ul></li><li> INTERPERSONAL: <ul><li>Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;</li><li>Responds to inquiries from other work units or departments/agencies;</li><li>Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;</li><li>May lead lower level employees in carrying out assigned clerical functions.</li></ul></li><li> PROCESSING: <ul><li>Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;</li><li>Processes a variety of documents in determining routine case status;</li><li>Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;</li><li>Processes purchase requisitions/purchase orders for subsequent action;</li><li>Prepares payment lists and billing invoices;</li><li>Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;</li><li>Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;</li><li>Figures payments, costs, discounts and adjustments using prescribed methods and formulas;</li><li>Receives monies in various forms such as cash, checks and money orders and prepares for deposit;</li><li>Maintains inventory and orders supplies;</li><li>Uses a variety of electronic equipment to perform job functions.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of office systems and procedures including proper telephone usage and filing;</li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li><li>performing arithmetical computations;</li></ul></li><li> Ability to <ul><li>perform a full range of clerical tasks;</li><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>schedule and prioritize workflow;</li><li>read and interpret complex instructions.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of&nbsp;general clerical work experience. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working in a hospital, urgent care center, clinic, or medical office;</li><li>Experience maintaining health records in accordance with HIPAA and other confidential documents;</li><li>Experience with MS Word, creating letters, agendas, memos, and other business communications;</li><li>Experience with MS Excel, creating spreadsheets, utilizing formulas, functions, and filters;</li><li>Experience with MS Teams, scheduling and participating in meetings;</li><li>Experience in completing work while under the restraints of a deadline&nbsp;</li><li>Experience supporting multiple people, units and varying leadership roles;</li><li>Experience accurately inputting and managing data and using databases to generate reports;</li><li>Experience maintaining paper and digital files, including organizing, tracking, and storing files;</li><li>Experience proofreading documents for grammatical errors;</li><li>Experience working in a confidential environment;</li><li>Experience with high volume data entry.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Office Assistant

Company Description About Veolia North America A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website <a href="http://www.veolianorthamerica.com" target="_blank">www.veolianorthamerica.com</a>. Job Description BENEFITS Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. Position Purpose: The Executive Assistant is responsible for providing administrative support to the President and providing administrative support to regional operations. The Executive Assistant will provide scheduling and other executive support; maintenance of office supplies and equipment, management of reception desk and lobby phones. The Executive Assistant will be responsible for ensuring appropriate communication between internal and external employees and field operations regarding administrative matters. They will also provide some support to payroll, accounting and other general administrative tasks. The ideal candidate will be experienced in handling a wide range of administrative functions and support related tasks for an operations team and must be able to work independently with little or no supervision. Primary Duties/Responsibilities: <ul><li>The successful candidate must be motivated and understand the critical value of being trustworthy.</li><li>Provide administrative support to regional executives and operations management, including managing executive schedules, creating and analyzing various reports and correspondence, filing, answering phones, planning &amp; coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc.</li><li>Provide some support to regional administrative requirements including maintenance of time records and ad-hoc support for Accounts Receivable and Payables.</li><li>Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.</li><li>Assess the urgency and importance of situations and take the appropriate action to determine the necessary level management involvement.</li><li>Provide assistance to the team on an as needed basis.</li><li>Compose correspondence on both routine and complex matters.</li><li>Very minimal travel required.</li></ul> Qualifications Education/Experience/Background: <ul><li>High School Diploma/GED is required.</li><li>7+ years of experience as an administrative assistant.</li></ul> Knowledge/Skills/Abilities: <ul><li>Very high proficiency with Google Suite, MS Word, Excel, &amp; PowerPoint.</li><li>Excellent written, verbal and interpersonal skills and ability to professionally interact with diverse internal and external groups.</li><li>Strong analytical and problem-solving skills with attention to details and ability to review materials for accuracy.</li><li>Excellent time management and organizational skills.</li></ul> Additional Information We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Executive Assistant

Administrative Specialist I Job ID: 13167 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=6019339&amp;targetURL=https://www.utep.edu/planning/cierp/" target="_blank">About the Department</a> The Center for the Institutional Evaluation, Research and Planning serves as a critical thought partner for institutional planning and evaluation. The Center collaborates with university leadership, administrators, and faculty members in the development of evidence-based initiatives and practices to advance university priorities including student success, enrollment, and others. Additionally, CIERP supports on-going, institution-wide reporting, and evaluation processes. Internally, the staff at CIERP comprise a network of professional colleagues with responsibilities and expertise across six functional areas - data and reporting, planning and analytics, evaluation and surveys, methods, research and communications, and administration. Professional staff contribute to the analyses and insights provided in any given inquiry, model, or report coming through our office, creating an interconnected and collaborative environment. Position Information Hiring Department: Center for Institutional Evaluation, Research, and Planning (CIERP) Posting End Date: Applications will be accepted through 11:59 PM CDT on 02/24/2025. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Non-exempt Earliest Start Date: As soon as possible. Salary: $37,750 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter (Optional / Preferred)</li><li>List of three references (Optional / Preferred)</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under moderate supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official Center records and executes administrative policies determined by or in conjunction with other officials. Essential Functions Provides administrative support for management and department staff, including preparing letters or memorandums, and purchase requisitions; compiles, generates and distributes reports or other information requests, as needed or requested; files correspondence and other records; responds to correspondence independently when possible; routes priority mail to supervisor. Ensures efficient staffing workflows by maintaining vacation calendars, student employee work schedules, and leave requests by staff and student employees. Submits work records such as timesheets for student employees on PeopleSoft. Monitors incoming data and project requests, including logging new requests and updating progress on pending requests. Assists with scheduling meetings for staff. Orders and monitors inventory and office supplies; coordinates requests for support from Facilities, Technology Support, and mail services. Acts as a liaison for management by effectively interacting with internal and external customers/staff. Acts as custodian of university documents and records. Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. May assist others who are tasked with placing outgoing calls to support management or department personnel. Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments; assists in initiating documentation for new hires, reappointments, and position changes. Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, complies documents for travel-related meetings, and accompanies supervisor when requested. Maintains inventory and tracking system of equipment and supplies. Coordinates department travel by handling conference registrations, travel authorizations, booking of airfare and hotel, and employee reimbursements. Oversees the monthly reconciliation of accounts and maintains all backup documentation for the statement of accounts. Participates and completes employee trainings necessary for job responsibilities Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility. and Experience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Experience in an office setting (particularly a higher education setting) Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=6019339&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/6019339" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=13167&amp;PostingSeq=1</a> jeid-3359ea9cd6cf5c4194957671c90814e4

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