Training Program Coordinator

Introduction

The State of Connecticut, Department of Transportation (DOT) is seeking experienced applicants for a Training Program Coordinator position at our headquarters in Newington. CTDOT is committed to building a skilled, knowledgeable and engaged workforce for the future through our Office of Staff Development.

WE CAN OFFER YOU

• Visit our new State Employee Benefits Overview page!
• Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.
• Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!

POSITION HIGHLIGHTS

• First Shift
• Full Time, 40 hours per week.
• Monday through Friday.
• Location: Newington, CT.
• A valid motor vehicle operator's license is required and must be maintained.
• This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. Employees in their initial working test period must work on site in the office. 

THE ROLE

The Training Program Coordinator will report to the Department’s Director of Staff Development and will support the Department’s multi-faceted and large-scale training program. The Staff Development unit is responsible for developing and delivering quality-learning opportunities to improve, grow and develop CTDOT employees. This office is responsible for administering more than $2 million in federal training funds annually and implementing much of the in-service training provided to our 3,200 employees and growing.

The Training Program Coordinator will support key coordination efforts addressing organizational and employee training needs. This position will consult with Agency Bureau Leadership, connect with internal stakeholders and liaise with various experts regarding learning needs, instruction and scheduling. In addition to helping facilitate required and mandatory trainings, the Training Program Coordinator will:

• Assist with the design and development of additional curriculum to meet training needs within skill and knowledge gaps.
• Manage training schedule/calendar.
• Process course registrations, secure classroom space, and prepare course materials.
• Track training and regularly report on programs and outcomes.

ABOUT US

As one of Connecticut’s largest State agencies, DOT employs approximately 3,200 individuals statewide in five distinct bureaus. It is our mission to provide a safe, accessible, and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.

Watch the video below to see what it's like to be a State of Connecticut employee!

Selection Plan

TO APPLY

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 
• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

FOR ASSISTANCE IN APPLYING

• Please read or watch our Applicant Tips on How to Apply.

IMPORTANT INFORMATION AFTER YOU APPLY

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• Read through this helpful link to prepare for your interview.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

CONNECT WITH US

• Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Brittney Woodley at brittney.woodley@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for planning, developing and implementing an entire training program.

EXAMPLES OF DUTIES

• Plans, develops, coordinates and evaluates a comprehensive training program; 
• Establishes and coordinates training calendar; 
• Conducts needs assessments; 
• Develops training program objectives; 
• Researches and develops course curricula, outlines and content; 
• Selects and develops training methods and materials; 
• Researches learning material and resources; 
• Provides direction to subject matter experts utilized within training program and provides train-the-trainer services within program area; 
• Monitors and evaluates training program outcomes including instructor performance, participant progress and consumer satisfaction; 
• Provides technical assistance and consultation to agency managers and/or staff of organizations which participate in particular training program(s); 
• Organizes and maintains up to date training materials for courses within training program and may coordinate distribution of materials to instructors as needed; 
• May provide consultative services to agency managers regarding organization development; 
• May conduct some training classes; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • principles and techniques of in-service training and staff development; 
  • educational methods and techniques; 
• Knowledge of relevant state and federal laws, statutes and regulations; 
• Considerable
  • interpersonal skills; 
  • oral and written communication skills; 
• Considerable ability to assess training needs and determine objectives; 
• Ability to utilize computer software; 
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of professional experience in training, staff development or adult education.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have primarily consisted of planning, developing, coordinating or implementing an in-service training or staff development program.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four years for a Bachelor's degree.
• A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience with complex project management.
• Experience working with subject matter experts to develop training on a variety of topics.
• Experience conducting needs assessments and developing training program objectives.
• Experience delivering in-person, online, and hybrid learning opportunities.
• Experience in authoring and content creation to develop or edit in-house training programs.
• Experience with budgets, working with vendors, or administrating contracts.
• Experience with presentation skills, and oral and written communication skills
• Experience working independently, being self-motivated and taking ownership of assignments.

SPECIAL REQUIREMENTS

• Incumbents in this class may be required to possess specialized certifications for designated positions prior to appointment.
• Incumbents in this class may be required to travel.
• Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator’s license.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.