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Accounts Payable CoordinatorDonorConnect is seeking a full-time Accounts Payable Coordinator responsible for maintaining accounts payable operations under the direction of the Accounting Manager. This position will handle invoice processing, maintain vendor records, and ensure timely payments. Also, responsible for routing invoices for approval, entering data into accounting software, and resolving vendor account issues.DonorConnect is a federally designated nonprofit community service organization dedicated to the recovery of organs and tissues to be used for life-saving transplants. Our employees help save and heal lives!We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and commit to diversity, equity, inclusion, and belonging.The Accounts Payable Coordinator position will be fully onsite in the office.<h2>MINIMUM QUALIFICATIONS:</h2>Training/Education/Certiﬁcation:<ul><li>High school diploma or equivalent required</li></ul><h2>Experience Required:</h2><ul><li>Minimum of one year in accounting</li></ul><h2>Knowledge/Skills/Abilities:</h2><ul><li>Knowledge of current phone equipment Knowledge of basic computer equipment</li><li>Understanding of basic accounting and clerical functions Able to do routine accounting procedures</li><li>Well organized, accurate, and attentive to detail; strong organizational capabilities Excellent communication and customer service skills</li><li>Flexible, willingness to assist others</li><li>Able to work well under stress</li><li>Sensitive with ability to maintain conﬁdentiality</li><li>Able to work well independently and to prioritize work</li><li>Able to use standard oﬃce equipment (10-key, copy machine, computer, typewriter, postage machine, etc.)</li><li>Prolonged periods sitting at a desk and working on a computer</li><li>Must be able to lift up to 10 pounds at times with or without reasonable accommodation</li><li>Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate eﬀectively both orally and in writing</li></ul>DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background! &nbsp;Must be able to pass a comprehensive background check and drug screen. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://donorconnect.applicantpro.com/jobs/3517500-631483.html" target="_blank">https://donorconnect.applicantpro.com/jobs/3517500-631483.html</a>

Accounts Payable Coordinator

Manager, Professional Education/Hospital ServicesDonorConnect is seeking a full-time Manager, Professional Education/ Hospital Services who will be responsible for leading the development, implementation, and evaluation of professional education plans and programs within the hospitals assigned to their team. This role actively participates in departmental strategic planning and budgeting processes overseeing the daily operations of the team. The candidate will supervise, assign, evaluate and direct the coordinators' hospital development activities by ensuring the success of donation programs within their assigned hospitals. If you understand the healthcare field and professional education functions, apply today!DonorConnect is a federally designated nonprofit community service organization dedicated to recovering organs and tissues used for life-saving transplants. Our employees help save and heal lives!We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and commit to diversity, equity, inclusion, and belonging.MINIMUM QUALIFICATIONS Training/Education/Certification:<ul><li>Bachelor's degree in Education, Marketing, or related field required, Master's degree preferred, and/or an equivalent combination of education and relevant work experience</li><li>RN preferred</li></ul>Experience Required:<ul><li>Three years of experience in marketing or management in a healthcare setting, with OPO (Organ Procurement Organization) and Hospital Services experience preferred</li><li>Experience in organizational analysis, management, and program development</li><li>Background in education or marketing</li><li>Familiarity with physician-relations preferred</li><li>Knowledge of clinical education or marketing preferred</li><li>Understanding of organ and tissue recovery preferred</li><li>Proficiency in medical terminology preferred</li></ul>Knowledge/Skills/Abilities:<ul><li>Understanding of the hospital, ICU and nursing environment</li><li>Knowledge of computer hardware, software, and of database</li><li>Excellent public relations and interpersonal abilities</li><li>Strong planning and analytical capabilities</li><li>Superior communication skills, both oral and written</li><li>Solid leadership and diplomatic abilities</li><li>Strong project management abilities</li><li>Ability to direct and supervise others</li><li>Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, and communicate effectively both orally and in writing</li><li>Able to work well with all levels of personnel in hospital settings and within the differing guidelines of each institution</li><li>Attentive to details and able to maintain accurate records</li><li>A valid driver's license must be maintained and possession of their own reliable insured automobile</li><li>Prolonged periods sitting at a desk and working on a computer</li><li>Ability to stand and walk for extended periods of time</li><li>Ability to move up to 25 pounds with or without reasonable accommodation</li><li>Ability to stoop, squat, or bend frequently</li><li>Exposure to patient elements including communicable disease, bloodborne pathogens, and other common hazards of a clinical setting</li></ul>DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background! &nbsp;Must be able to pass a comprehensive background check and drug screen. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://donorconnect.applicantpro.com/jobs/3515664-631483.html" target="_blank">https://donorconnect.applicantpro.com/jobs/3515664-631483.html</a>

Manager, Professional Education/Hospital Services

Imagine yourself at the heart of the City's financial operations, where every dollar you help manage contributes to the well-being of the community. You work closely with the Finance Director and City Manager to ensure that the city's financial resources are allocated efficiently, transparently, and strategically. You are the Budget Coordinator, a key player in La Marque's annual budget process, monitoring city-wide departmental budgets, preparing financial reports, and ensuring that the city's goals and resources are aligned.<h4>Your Day-to-Day:</h4>You begin your day by assisting the Finance Director with the City's annual budget. Compiling budget submissions from various departments, you analyze last year's figures against this year's projections. Your ability to identify trends and forecast revenues and expenditures helps guide the city through the budgeting process smoothly. Your keen attention to detail ensures every budget aligns with city policies and complies with accepted accounting principles.Collaboration is a key part of your role. You maintain open communication with department heads, ensuring they are kept in the loop regarding their budget status. You often find yourself crunching numbers to ensure capital projects are on track and helping departments strategize when costs or revenues fluctuate.When it's time to prepare for the annual audit, you're the go-to person for gathering data and supporting the Finance Director. You help update the statistical and introductory sections of the City's Annual Comprehensive Financial Report (ACFR), ensuring everything complies with GAAP and GASB standards. When auditors arrive, you're ready with accurate, well-organized records.Your expertise extends beyond the budget process-you also handle daily and routine tasks. You prepare monthly, quarterly, and annual reports to give City Management and City Council an accurate picture of the City's financial health. Whether it's preparing journal entries, assisting with unclaimed property, or ensuring compliance with financial regulations, your role is essential to keeping the City's finances in order.<h4>What You Bring:</h4>You're more than just good with numbers-you're someone who can tell a story with them. A degree in accounting or a related field has provided you with a strong foundation, and your 5-10 years of experience in municipal fund accounting make you a seasoned professional in budgeting. You have a solid understanding of GAAP, GASB, and state/local fiscal regulations.You're comfortable working with spreadsheets, crunching data, and presenting clear financial reports to City Management and the City Council. Your eye for detail ensures that financial reports are accurate, and your ability to communicate complex financial information makes it easy for non-financial professionals to understand the story behind the numbers.<h4>The Environment You'll Work In:</h4>You thrive in a structured environment but are flexible enough to handle the pressures that come with working in finance. Whether you're collaborating with city departments, auditors, or preparing critical budget reports, you are constantly aware of how your role supports the City's ability to serve its citizens. You know that your work is more than just numbers-it's about helping make decisions that improve the quality of life for every resident of La Marque.Your role doesn't stop when the budget is finalized or the audit is complete. You are also prepared to support the City's emergency operations. As a Tier 2 employee, you know that when roads are accessible after an emergency, you're one of the essential employees called in to ensure the City's financial operations remain steady and secure.<h4>Benefits:</h4>In addition to playing a vital role in shaping the City's financial future, you will enjoy a comprehensive benefits package, including:<ul><li>Medical Insurance (Blue Cross Blue Shield): Comprehensive health coverage, with the city covering the entire premium for employees.</li><li>Dental and Vision Insurance (Blue Cross Blue Shield &amp; EyeMed): Affordable options for you and your dependents, with vision coverage through EyeMed.</li><li>Life Insurance (MetLife): Basic life insurance, with additional coverage options available for you to customize based on your needs.</li><li>TMRS Retirement Plan: The city matches your contributions, providing long-term financial security and helping you plan for the future.</li><li>Paid Vacation, Sick Leave, and Holidays: Generous leave policies designed to support a healthy work-life balance.</li><li>Longevity Pay: Financial rewards for your years of dedicated service.</li><li>457 Plan &amp; Section 125 Cafeteria Plan: Tax-advantaged savings options to help with healthcare and retirement planning.</li><li>NextLevel Prime Membership: Concierge medical service provided free of charge at any Next Level Urgent Care facility, with no out-of-pocket costs for employees and their qualifying dependents. Participation in this plan is not required.</li><li>Employee Assistance Program (Deer Oaks): Confidential counseling and support services available for you and your dependents.</li></ul><h4>What's Next:</h4>If this opportunity excites you and you're ready to bring your expertise to the City of La Marque, we encourage you to apply today! Take the next step in your career by submitting your application and resume, and join a team that values your contributions and supports your growth. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://cityoflamarque.applicantpro.com/jobs/3516342-863290.html" target="_blank">https://cityoflamarque.applicantpro.com/jobs/3516342-863290.html</a>

Budget Coordinator

<dt><h4>Description</h4></dt>Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> The Children’s Medical Services program is seeking an Admin Assistant for its Athens Clinic. This position performs a wide variety of clerical duties: Patient intake, verifying documentation and Medicaid/insurance for program eligibility, and entering data into a computerized patient record system. This position prepares quarterly reports of patient and clinic data utilizing Excel and a clinical computer record system. Spreadsheets are used to process purchases orders, invoices, and medical bills, for accounting, and tracking expenditures. The applicant should have the ability to communicate with medical supply vendors, billing departments, and patient families. This position also requires maintaining business office supplies and place orders. Serve as backup to answer main phone line as needed. As an Administrative Assistant within the Children's Medical Services at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. <dt><h4>Job Responsibilities</h4></dt>You will support the Department by utilizing your expertise to fulfill the following responsibilities:&nbsp;&nbsp; <ul><li>Patient Intake</li><li>Clerical duties such as entering data into a computerized patient record system</li><li>Verifying Medicaid/insurance information for program eligibly&nbsp;</li><li>Responsible for locating, doing inventory on, and price-shopping items requested/needed for purchase, and processing Purchase Orders (creating, recording in a spreadsheet, matching incoming packing slips and invoices, scanning for Accounting, recording check date and number when Accounting has paid the bill, scanning final packet with payment info).&nbsp;</li><li>Process annual financial paperwork.&nbsp;</li><li>Prepare recorders before each clinic, send dictations to the transcription service, and print and save copies of transcriptions for nurses when ready (see Dictation and Transcript attached).</li><li>Prepare and send Quarterly Reports.&nbsp;</li><li>Answers main phone line when needed.</li><li>Maintaining business supplies and placing orders</li><li>Communicates with patients and their families.</li><li>Communicates with departments such as medical supply vendors, and billing departments.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent Preferred Qualifications: Strong Excel spreadsheet skills. Medical office experience. Finance/bookkeeping experience. Annual salary $39,500, plus generous benefits include 13 paid holidays, annual and sick leave, health insurance, and retirement plans. No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

Administrative Assistant - Children's Medical Services

<dt><h4>Description</h4></dt>Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> The Children’s Medical Services program is seeking an Admin Assistant for its Athens Clinic. This position performs a wide variety of clerical duties: Patient intake, verifying documentation and Medicaid/insurance for program eligibility, and entering data into a computerized patient record system. This position prepares quarterly reports of patient and clinic data utilizing Excel and a clinical computer record system. Spreadsheets are used to process purchases orders, invoices, and medical bills, for accounting, and tracking expenditures. The applicant should have the ability to communicate with medical supply vendors, billing departments, and patient families. This position also requires maintaining business office supplies and place orders. Serve as backup to answer main phone line as needed. This candidate will work up to 25-29 hours per week. This position is part-time hourly only. If you are interested in fulltime, please apply to Job Number 2024-09152. As an Administrative Assistant within the Children's Medical Services at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.&nbsp; <dt><h4>Job Responsibilities</h4></dt>You will support the Department by utilizing your expertise to fulfill the following responsibilities:&nbsp;&nbsp;<ul><li>Patient Intake</li><li>Clerical duties such as entering data into a computerized patient record system</li><li>Verifying Medicaid/insurance information for program eligibly&nbsp;</li><li>Responsible for locating, doing inventory on, and price-shopping items requested/needed for purchase, and processing Purchase Orders (creating, recording in a spreadsheet, matching incoming packing slips and invoices, scanning for Accounting, recording check date and number when Accounting has paid the bill, scanning final packet with payment info).&nbsp;</li><li>Process annual financial paperwork.&nbsp;</li><li>Prepare recorders before each clinic, send dictations to the transcription service, and print and save copies of transcriptions for nurses when ready (see Dictation and Transcript attached).</li><li>Prepare and send Quarterly Reports.&nbsp;</li><li>Answers main phone line when needed.</li><li>Maintaining business supplies and placing orders</li><li>Communicates with patients and their families.</li><li>Communicates with departments such as medical supply vendors, and billing departments.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent Annual salary $20/hr.&nbsp;&nbsp; No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

<h4>Overview</h4>The Warehouse administrative assistant is responsible for a variety of clerical tasks to aid management with the day-to-day operations of the warehouse.<h4>Responsibilities</h4>Assistant will be responsible for, but not limited&nbsp;to the following:<ul><li>Outside carrier communications</li><li>Aiding in the schedule of contract deliveries</li><li>Clearly and efficiently communicate information to all levels within the organization</li><li>Create PT’s for Paterson contract orders</li><li>Print all invoices for outbound deliveries </li><li>Receive all PO’s for contract divisions</li><li>Print receiving labels &amp; pallet identification labels </li><li>Ensure all receiving photos of equipment are logged into our system with correct dates</li></ul>Available to work a Monday- Friday; 8 am-5:00 pm schedule (lunch 12:30 to 1:30)<h4>Ideal Candidate Will Possess the Following Skills and Abilities</h4><ul><li>Excellent communication skills (via calls and emails)</li><li>Proficient with Excel, Word, Outlook</li><li>Ability to multi-task and detail oriented</li><li>High School Diploma or GED required</li></ul>Pay range is $19 - $24/hrAt Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.EOE/M/F/Veterans/Disability

Singer Equipment Co

Singer Equipment

Warehouse Administrative Assistant

Lead Coordinator - Campus Visit Program Job ID: 12559 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: New Student Orientation Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility required on evenings and weekends. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $40,480 Annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides, and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under limited supervision, assists the Director with planning, developing and implementing a holistic Campus Visit Program. Efforts will focus on prospective students and families, in addition to group visits. Using the Constituent Relationship Managements System (CRM), will be responsible for developing, maintaining and updating communication plans and reports. Collaborate with the Office of Admissions and Recruitment and key campus partners to ensure a strategic process within the enrollment pathway and that the experience is positive. Essential Functions Manage Campus Visits Program: <ul><li>Develop and implement a comprehensive visit program that aligns with the goals outlined in the Enrollment Strategic Plan.</li><li>Collaborate and regularly communicate with the Office of Admissions and Recruitment to facilitate the Campus Visit Program for prospective students and groups.</li><li>Collaborate with academic and key campus partners to ensure that program highlights and information is accurate and up to date.</li><li>Review, update, and maintain print material issued during visits, tour guide script, and presentations to ensure that the context and verbiage align with recruitment message.</li><li>Assist with exploration of innovative, web-based applications to support future virtual options.</li><li>Develop, review, and assesses the program goals and outcomes.</li><li>Ensure surveys are issued, collected and data inputted into web-based assessment tool.</li></ul> Administrate Communication via Constituent Relationship Management (CRM): <ul><li>Develop and manage communication plans for the Campus Visit Program.</li><li>Manage visits as events to track attendance and registration.</li><li>Develop adequate CRM knowledge base to maintain effective communication and make recommendations for improvement to enhance visit experience and customer service.</li></ul> Support Orientation Program Coordination: <ul><li>Assist and support leadership team with implementation and evaluation of all Orientation Programs.</li><li>Prepare and execute email, text, and call campaign efforts to support Enrollment goals.</li></ul> Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Two (2) years of experience, related to the statement of duties &amp; responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Bilingual (English-Spanish); Some supervisory experience. Experience working with students in an academic setting. Excellent interpersonal, written and oral communication skills. Ability to develop, plan and implement programs and initiatives. Ability to work independently. Team building, problem solving, and organizational skills. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5690297&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5690297" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12559&amp;PostingSeq=1</a> jeid-4b2e26fa44fd5f4ca17b81a253ff963d

The University of Texas at El Paso

Lead Coordinator - Campus Visit Program

Position Title: Administrative Assistant I Department: Disability Support Services (DSS) Division: Enrollment Services (ENS) Employee Status: Full-time Type: Support Staff Association (SSA-Union) Grade: 6 Salary: ($19.00 hourly) FLSA: Non-exempt _________________________________________ Reporting Relationships Reports to: Director Disability Support Services Supervision Exercised: Supervision may be exercised over student workers &nbsp; Job Summary Using independent judgment and minimal supervision, provide advanced clerical support involving multiple software and complex office equipment. Must exercise advanced reasoning and mature critical and analytical thinking skills. Lead or direct all office support functions. Model excellent customer service to students, faculty, administration, staff, and others through all methods of contact. Adhere to all Federal and state laws and regulations regarding students with disabilities. Confidentiality and discretion are required. &nbsp; Essential Duties and Responsibilities include the following. &nbsp; 1. Proficient in using all methods of telecommunications. Manage department email account and incoming phone calls, take messages, and respond to and route calls/messages as appropriate 2. Coordinate schedules and make appointments for Director and multiple support staff. 3. Understand federal/state laws, rules, regulations and policies about persons with disabilities and appropriately apply this knowledge in all aspects of work. 4. Greet and direct Disability Support Services visitors; Schedule appointments for new, prospective, and current students. 5. Utilize comprehensive knowledge of all activities of college and office, and facilitate others as appropriate. 6. Use independent judgement and sound decision-making skills to lead or direct all office support functions (including multiple software &amp; database systems). 7. Resolve inquiries, refer to appropriate departments/personnel and provide resource materials; maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers. 8. Direct the work of support staff and student workers as necessary; provide training as necessary. 9. Exercise advanced reasoning and mature critical and analytical thinking skills; independently model excellent customer service to students, faculty, administration, staff and others through all methods of contact. 10. Route all incoming and outgoing mail; Compile mailings for department staff. 11. Independently prepare correspondence, reports and memos. 12. Prepare and monitor budgets and reports; Manage P-card expenses and process and submit necessary reports and paperwork. 13. File, code and arrange filing of completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. 14. Coordinate, arrange and attend meetings as needed, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings. 15. Assist with making improvements, updates, and modifications to the department website. 16. Order and maintain office and departmental supplies. 17. Arrange and coordinate travel schedule and reservations for Director and other support staff. 18. Create, review, and update departmental forms and documents. 19. Input and manage data related to department database (ex., entering information in AIM, coding students, running routine and annual reports, and maintenance of records); share information with Director and other department staff as necessary. 20. Assist Director with coordinating contract interpreter and captioning assignments and process contract invoices. 21. Provide information and referral for students, faculty, staff, and community members on disability-related issues; Assist faculty with general questions/concerns as appropriate. 22. Perform other related duties as assigned. 23. Regular Attendance is Required &nbsp; Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications 1. Associate’s degree or equivalent from two-year college or technical school, or six to twelve months related experience and/or training; or equivalent combination of education and experience. 2. Advanced analytical and critical thinking skills, including the ability to address and effectively resolve problems and complex situations using tact and good judgment. 3. Experience with Windows, Outlook, Microsoft Word, Excel, Webpage maintenance and database entry. 4. Excellent oral and written communication skills. 5. Demonstrated proficiency in using all methods of telecommunications. 6. Ability to maintain confidentiality and use discretion in the line of work. &nbsp; Knowledge, Skills and Abilities Desired 1. Ability to read and interpret documents such as legal guidance, policies and procedures. 2. Ability to write routine reports and correspondence; Ability to effectively present information to students, faculty, and other employees of the organization. 3. Strong computer and technical skills, the ability to troubleshoot technical problems. 4. Prior experience working with underserved populations, particularly students with disabilities, in a postsecondary environment. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. &nbsp; Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant I - Disability Support Services

About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a Legal Administrative Assistant (LAA) to join our Real Estate department in the Philadelphia office. The selected individual will work within a team of LAAs to liaison between lawyers, paralegals, and clients. Experience working with real estate lawyers is a plus but not required. 
You must possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of your assigned authority, and both champion and practice collaboration with all employees. This hybrid position offers a work schedule of 4 days a week in the office.
Why Join Us? 
<ul>
<li>
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
</li>
<li>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
</li>
<li>
Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
</li>
<li>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Real Estate Department, your responsibilities include but are not limited to:
<ul>
<li>
Provide overall legal administrative support, including extensive document production and coordinating closing materials.
</li>
<li>
Ensure fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.
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Prepare and submit expense reimbursement diaries and process invoices.
</li>
<li>
Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.
</li>
</ul>
What We're Looking For:
<ul>
<li>
Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
</li>
<li>
Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines
</li>
<li>
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
</li>
<li>
Communication: Strong verbal and written communication abilities.
</li>
<li>
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
</li>
</ul>
Required Experience:
Qualified candidates will have a minimum of 2 years of relevant experience within a law firm or professional services industry and intermediate-level skills working with Microsoft Office Suite, document management systems, and billing systems.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP

Legal Administrative Assistant

About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking an entry-level Legal Support Assistant (LSA) to support the Legal Administrative Assistant (LAA) teams by performing a variety of legal and administrative duties and working on multiple assignments, work processes, and projects. This position is remote if located in close proximity to one of our offices. The shift being considered for this role is Monday - Friday 1:00 PM - 10:00 PM ET, (40 hours a week). Hours will be different during training.
Why Join Us? 
<ul>
<li>
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
</li>
<li>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
</li>
<li>
Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
</li>
<li>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
</li>
</ul>
Your Role:
As a Legal Support Assistant within our AST team, your responsibilities include but are not limited to:
<ul>
<li>
Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time, and processing narrative edits.
</li>
<li>
Preparing check requests, submitting expense reports, coordinating conference room services, and travel requests.
</li>
<li>
Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents, and assisting with preparing closing/hearing binders.
</li>
<li>
Reviewing, editing, and invoicing of proformas, running monthly reports, and pulling documents from the Court or Recorder website.
</li>
</ul>
What We're Looking For: 
<ul>
<li>
Growth Mindset: Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving.
</li>
<li>
Initiative: Develop a thorough understanding of firm and practice specific administrative processes, procedures and information technology systems. ​
</li>
<li>
Communication: Strong verbal and written communication abilities.
</li>
<li>
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
</li>
<li>
Judgement and Problem Solving Skills: Think strategically, giving careful attention to detail.
</li>
<li>
Teamwork: Demonstrated flexibility with responding to daily workflow demands.
</li>
</ul>
Required Experience:
Previous experience working in a legal environment or professional services firm is preferred. Top-notch accuracy, spelling, grammar, and proofreading skills are needed to prepare and process correspondence and documents. Superior organizational skills, strong attention to detail, and interpersonal skills required. Technical proficiency at the intermediate level with Microsoft Office 2016 and a level of ability to obtain a comfort level with firm systems and applications. Building constructive and collaborative working relationships and demonstrating flexibility is vital.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $60,000 depending on experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

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