field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

08-Nov-2024<h4>Senior Executive Assistant</h4>Harvard T.H. Chan School of Public Health 67241BRJob SummaryThe overarching mission of the Harvard T.H. Chan School of Public Health is to advance the public’s health through learning, discovery, and communication. To pursue this mission, the School produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations. To accomplish these bold goals, the Dean’s Office (“DO”) works to support, strengthen, and champion the efforts of the School’s faculty, students, and staff. &nbsp; This is a unique and rare opportunity to join a dedicated administrative team supporting the School's new dean of the faculty. The EA will have a key role in establishing new workflows for supporting the priorities of the dean and the DO, and contributing to the mission of improving the lives and health of people everywhere. &nbsp; Being the direct support to the dean of the faculty and reporting to the chief of staff, the successful candidate will be a collaborative, self-directed individual who demonstrates a solutions-oriented approach, anticipating and resolving problems with the utmost discretion and professionalism to ensure the dean's day-to-day affairs are conducted smoothly. Acting as the first point of contact for access to the dean, the Senior EA must have impeccable diplomacy and customer service skills to manage demanding priorities from varying constituencies, both internal and external. They must also have an ongoing attention to minute detail and high-level oversight of shifting priorities in order to effectively manage the dean's time and resouces. The successful candidate will bring an positive, problem-solving mindset to the position. The Senior EA is part of the administrative team in the DO, who collectively support each other and actively work toward cultivating a culture of inclusion and belonging. &nbsp;Position DescriptionDuties and responsibilities include, but are not limited to, the following:<ul><li>&nbsp;Administrative point of contact/access to the dean: manages calls and emails (reviews, assesses, responds/reroutes, monitors follow up items to completion); fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the School</li><li>Schedule management: proactively handles the day-to-day activities of the dean and highly complex management of the dean's calendar (including maintaing and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials</li><li>Travel management: arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning</li><li>Drafts, edits, and proofs brief correspondence and helps maintain archival records</li><li>Reconciles dean’s expenses and reimbursements and the dean’s corporate card</li><li>Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff</li><li>&nbsp;Works with the Associate Director of Strategic Projects and the Senior Administrative Coordinator to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications</li><li>This position's responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. As such, they will perform other duties as required</li><li>A desire to bring order, initiative, and collaboration are essential. </li></ul> PLEASE NOTE:Cover letter is required as part of the application to be considered for this position (and applications submitted without a cover letter will not be considered). Shortlisted candidates will be required to submit a writing sample. This is a benefits-eligible position with a 40 hour work week. The primary work location for this position is Boston, MA. Due to the nature of this position, directly supporting the dean of the faculty, this is primarily an onsite position and will incur occasional overtime with advanced notice. Additional detail pertaining to this position will be discussed during the interview process. Basic Qualifications<ul><li>Bachelor's Degree or equivalent experience is required</li><li>5+ years of experience working with and supporting senior/executive level leaders or related experience; a combination of education and experience may be considered</li><li>Experience with calendar management of senior/executive leaders is required&nbsp;&nbsp;&nbsp;</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's degree strongly preferred</li><li>Ten (10) plus years of progressively responsible administrative experience strongly preferred</li><li>Experience with an academic environment</li><li>Familiarity with systems, policies, and procedures </li><li>Advanced fluency with Microsoft Office Suite of programs inclusive of Outlook and collaboration programs (e.g., Zoom, Teams, SharePoint), required&nbsp;</li><li>Proven task management and organizational skills</li><li>Aptitude for learning new systems quickly</li><li>Excellent written, verbal and interpersonal communication skills </li><li>Aptitude for preemptive, creative problem solving </li><li>Sound judgment, diplomacy, and professionalism handing competing demands in a fast-paced environment and handling sensitive/confidential information </li><li>Proven customer service skills with a empathic, ready-to-adapt mindset &nbsp;&nbsp; &nbsp;</li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li><li>Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90 day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.&nbsp;</li></ul> The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code405012 Admin Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDean's OfficeUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Harvard University FAS Human Resources

Senior Executive Assistant

<h4>Introduction</h4> Are you looking to grow your career with the State of Connecticut? If so, take a look at this great opportunity below! The State of Connecticut,&nbsp;Department of Energy and Environmental Protection's&nbsp;Bureau of Central Services, Financial Management Division currently has a job opportunity for a&nbsp;Fiscal/Administrative Manager 1&nbsp;in the Procurement and Assets Division located in Hartford, CT. WHAT WE CAN OFFER YOU <ul><li>The chance to work for a Forbes top company:&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;</li><li>Generous paid time off (vacation, sick and personal) plus 13 paid holidays;</li><li>A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by&nbsp;Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with&nbsp;comprehensive benefit offerings;</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click&nbsp;here&nbsp;for more information.</li></ul> In addition, the State puts an emphasis on: <ul><li>Providing limitless opportunities;</li><li>Hiring for diversity and fresh perspectives;</li><li>Performing meaningful work and;</li><li>Encouraging a&nbsp;healthy work/life balance!</li></ul> POSITION HIGHLIGHTS <ul><li>This position is full-time, following a first shift schedule, 40 hours per week, 8:00 AM - 4:30 PM, scheduled Monday - Friday, and offer the potential for telework.</li><li>This position will report to the Assistant Chief of Fiscal Administrative Services and will be responsible for management of the full range of functions within the Department's Financial Management Division.&nbsp;</li><li>This position will assist in overseeing the annual physical inventory process for the agency and analyze results for compliance with the State Property Control Manual as well as coordinate program goals and objectives with program offices and act as liaison to our internal stakeholders.&nbsp;</li><li>The individual will evaluate staff and develop work and training plans and will manage internal financial software and its interface with Core-CT and other asset management software.&nbsp;</li><li>The incumbent will also have direct oversight of asset management and inventory control responsibilities.&nbsp;</li><li>The agency is tasked with the management of over 35,000 assets and controllable items dispersed geographically throughout the state within excess of 200 responsible asset management (AM) units.</li></ul> ABOUT US The Connecticut Department of Energy and Environmental Protection (DEEP) is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs – and to fostering a sustainable and prosperous economic future for the state. <h4>Selection Plan</h4> Before you apply: <ul><li>In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>For assistance in applying please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply!</li></ul>Important information for after you apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.</li></ul>Questions about this position should be directed to Alejandro G. Davila-Hurtado at&nbsp;<a href="mailto:Alejandro.Davila-Hurtado@CT.Gov" target="_blank">Alejandro.Davila-Hurtado@CT.Gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Schedules, assigns, oversees and reviews the work of staff;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts performance evaluations;&nbsp;</li><li>Determines priorities and plans unit work;&nbsp;</li><li>Establishes and maintains unit procedures;&nbsp;</li><li>Develops or makes recommendations on the development of policies and standards;&nbsp;</li><li>Interprets and administers pertinent laws;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;&nbsp;</li><li>Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;&nbsp;</li><li>Assists in planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports and analyses;&nbsp;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;&nbsp;</li><li>Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;&nbsp;</li><li>In addition to supervising fiscal/administrative functions may supervise support services;&nbsp;</li><li>In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;&nbsp;</li><li>Performs related duties as required.</li></ul> OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE: <ul><li>Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;&nbsp;</li><li>Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;&nbsp;</li><li>Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;&nbsp;</li><li>Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;&nbsp;</li><li>Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;&nbsp;</li><li>Researches, interprets and administers pertinent laws and regulations;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;&nbsp;</li><li>Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability <ul><li>to understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>to prepare and analyze financial and statistical reports;&nbsp;</li></ul></li><li>Ability to <ul><li>analyze budgetary and related problems;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,&nbsp;payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience preparing the Generally Accepted Accounting Principles (GAAP) CO-59 Asset and Inventory Report;</li><li>Experience using Microsoft Office, including Excel, Word, Outlook and Teams;</li><li>Experience working with CORE-CT as it pertains to procurement and assets;</li><li>Experience supervising and overseeing mail room operations, including handling mail distribution, postage, and courier services;</li><li>Experience conducting routine analysis and updates of the purchasing card (P-card) procedures to ensure accuracy, regulatory compliance, and efficiency;</li><li>Experience in database management, data processing, data analysis, and contributing to programing development;</li><li>Experience interpreting, and applying all state and federal contracts, statutes, regulations, and guidelines as they pertain to asset management, and procurement;</li><li>Experience supervising staff, including overseeing daily tasks, managing performance, and ensuring adherence to established protocols and procedures;</li><li>Experience communicating with vendors, peers, management, and external stakeholders through both oral and written communication; and</li><li>Experience overseeing the annual physical inventory process for an agency, and analyzing results for compliance with the State Property Control Manual.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

State of Connecticut

Fiscal/Administrative Manager 1(Hybrid)

Donation Program Coordinator - Salt Lake CityDonorConnect is seeking a full-time Donation Program Coordinator at Primary Children's Hospital in Salt Lake City. The DPC at Primary Children Hospital should have pediatric experience. This position would be perfect for those who understand the healthcare space and are interested in fostering and developing relationships with hospital staff to help increase organ and tissue donation. If you have great attention to detail, excellent organizational skills, and love to communicate and collaborate, apply now!DonorConnect is a federally designated nonprofit community service organization dedicated to the recovery of organs and tissues to be used for life-saving transplants. Our employees help save and heal lives!The Donation Program Coordinator (DPC) is responsible for developing and maintaining strong working relationships with assigned hospital partners at all levels of the organization. You will work with assigned hospitals to determine client needs, build a knowledge base, and develop strategies or action plans to maximize donations. You will be vital in coordinating and executing general education activities, such as conducting professional education presentations, assisting with developing education materials, leading the Donor Council, and facilitating donation performance improvement plans. You will assume responsibility for identifying patients in the critical care units who have met clinical triggers and necessitate a referral. You will also help educate and support hospital staff so they can independently identify patients who meet these clinical triggers. Additionally, you will collaborate with the administrator on call to evaluate potential organ donors, using objective clinical information to preserve the option of organ donation. Finally, the DPC will communicate sensitively with internal teams and patient families to obtain authorization for donation and an accurate medical/social history.We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and committment to diversity, equity, inclusion, and belonging.MINIMUM QUALIFICATIONS:Training/Education/Certification:<ul><li>Bachelor's degree preferred in, science, marketing, sales, education, or public relations with strong communication and relationship-building skills, and/or an equivalent combination of education and relevant work experience</li><li>Must be an RN, Respiratory Therapist, Paramedic/EMT, or have 1 year of experience at DonorConnect or 2 years of prior experience working at another OPO in Clinical, Family Services, or Hospital Services roles</li></ul>Experience Required:<ul><li>Minimum two years of experience in a healthcare environment preferred</li><li>Critical care and Pediatric Experience at Primary Children's Hospital</li></ul>Knowledge/Skills/Abilities:<ul><li>Knowledge of the organ and tissue transplant fields is preferred</li><li>Understanding of the critical care environment</li><li>Demonstrated ability to work independently</li><li>Self-motivated and possess the ability to meet the requirements of a demanding schedule</li><li>Strong Emotional Intelligence</li><li>Excellent public relations and interpersonal abilities, including conflict resolution</li><li>Demonstrated public speaking abilities</li><li>Solid oral and written communication skills</li><li>Able to work well with all levels of personnel in hospital settings from C-Suite to frontline staff</li><li>Strong organizational skills with an attention to detail, and ability to maintain accurate records</li><li>Must have the ability to act with flexibility and to maintain order in an environment of changing priorities and be capable of handling highly stressful situations in a calm and mature manner</li><li>Ability to stand and walk for extended periods of time</li><li>Ability to move up to 70 pounds with or without reasonable accommodation</li><li>Ability to stoop, squat, or bend frequently</li><li>Exposure to patient elements including communicable diseases, bloodborne pathogens, and other common hazards</li><li>Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing</li></ul>DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background! &nbsp;Must be able to pass a comprehensive background check and drug screen. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://donorconnect.applicantpro.com/jobs/3553857-631483.html" target="_blank">https://donorconnect.applicantpro.com/jobs/3553857-631483.html</a>

Donation Program Coordinator - Salt Lake City

Donation Program Coordinator - ProvoDonorConnect is seeking a full-time Donation Program Coordinator for Utah Valley Hospital in Provo. This position would be perfect for those who understand the healthcare space, and are interested in fostering and developing relationships with hospital staff to help increase organ and tissue donation. If you have great attention to detail, excellent organizational skills, and love to communicate and collaborate, apply now!DonorConnect is a federally designated nonprofit community service organization dedicated to the recovery of organs and tissues to be used for life-saving transplants. Our employees help save and heal lives!The Donation Program Coordinator (DPC) is responsible for developing and maintaining strong working relationships with assigned hospital partners at all levels of the organization. You will work with assigned hospitals to determine client needs, build a knowledge base, and develop strategies or action plans to maximize donations. You will be vital in coordinating and executing general education activities, such as conducting professional education presentations, assisting with developing education materials, leading the Donor Council, and facilitating donation performance improvement plans. You will assume responsibility for identifying patients in the critical care units who have met clinical triggers and necessitate a referral. You will also help educate and support hospital staff so they can independently identify patients who meet these clinical triggers. Additionally, you will collaborate with the administrator on call to evaluate potential organ donors, using objective clinical information to preserve the option of organ donation. Finally, the DPC will communicate sensitively with internal teams and patient families to obtain authorization for donation and an accurate medical/social history.We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and commit to diversity, equity, inclusion, and belonging.MINIMUM QUALIFICATIONS:Training/Education/Certification:<ul><li>Bachelor's degree preferred in, science, marketing, sales, education, or public relations with strong communication and relationship-building skills, and/or an equivalent combination of education and relevant work experience</li><li>Must be an RN, Respiratory Therapist, Paramedic/EMT, or have 1 year of experience at DonorConnect or 2 years of prior experience working at another OPO in Clinical, Family Services, or Hospital Services roles</li></ul>Experience Required:<ul><li>Minimum two years of experience in a healthcare environment preferred</li><li>Critical care and Pediatric Experience at Primary Children's Hospital</li></ul>Knowledge/Skills/Abilities:<ul><li>Knowledge of the organ and tissue transplant fields is preferred</li><li>Understanding of the critical care environment</li><li>Demonstrated ability to work independently</li><li>Self-motivated and possess the ability to meet the requirements of a demanding schedule</li><li>Strong Emotional Intelligence</li><li>Excellent public relations and interpersonal abilities, including conflict resolution</li><li>Demonstrated public speaking abilities</li><li>Solid oral and written communication skills</li><li>Able to work well with all levels of personnel in hospital settings from C-Suite to frontline staff</li><li>Strong organizational skills with an attention to detail, and ability to maintain accurate records</li><li>Must have the ability to act with flexibility and to maintain order in an environment of changing priorities and be capable of handling highly stressful situations in a calm and mature manner</li><li>Ability to stand and walk for extended periods of time</li><li>Ability to move up to 70 pounds with or without reasonable accommodation</li><li>Ability to stoop, squat, or bend frequently</li><li>Exposure to patient elements including communicable diseases, bloodborne pathogens, and other common hazards</li><li>Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing</li></ul>DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background! &nbsp;Must be able to pass a comprehensive background check and drug screen. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://donorconnect.applicantpro.com/jobs/3553847-631483.html" target="_blank">https://donorconnect.applicantpro.com/jobs/3553847-631483.html</a> &nbsp;

Donation Program Coordinator - Provo

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will&nbsp;join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintains calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.</li><li>Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.</li><li>Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review.</li><li>Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination.</li><li>Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment.</li><li>Order and pick up meals and/or refreshments for meetings and other special events.</li><li>Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation.</li><li>Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc.</li><li>Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages.</li></ul>Your Experience Includes:<ul><li>A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.&nbsp;&nbsp;</li><li>Comprehensive knowledge of office systems, practices, and administration.</li><li>Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.&nbsp;</li><li>Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.</li></ul>Education:<ul><li>High school graduate or equivalent required.</li><li>Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.</li></ul>#HEJ#LI-AM1Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Administrative Assistant

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.64-25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

The Chicago School of Professional Psychology

Admissions Representative

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.67-$26.67 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$23.64-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.10-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Job Title Administrative Services Assistant Requisition Number RE48014 Working Title Employer Engagement Coordinator Department Name 1B210:Career and Academic Support Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Sitting for long periods of time; occasional lifting of objects weighing less than 20 lbs. Shift Monday – Friday, 8:00 am – 5:00 pm. Job Summary This position is the primary administrative support position for employer engagement functions for the Stuckert Career Center (Career Center). Key responsibilities include: Managing software platforms and administrative systems for the Career Center, including primary oversight of the Handshake career management platform, office e-mail, phone, and scheduling systems. Coordinating on-campus and virtual recruiting programs and events, and communicating with campus partners. Monitoring and processing reservation requests for Career Center rooms and conference / presentation spaces. Coordinating with the Student Success Business Office and other campus units to process credit card payments and refunds, build and update Handshake Career Collections, and other administrative support functions. The University of Kentucky Office for Student Success operates from a student-centered foundation. We seek to build a strong community through the care of and concern for every member of Student Success. We cultivate an equity-minded working and learning environment where people are seen and valued. We strive to revolutionize student success practice through a culture of ingenuity, excellence, agency, and accountability. The twenty-five units and five areas that comprise Student Success are committed to one vision: designing and delivering unparalleled student services. To learn more about the Office for Student Success, visit: <a href="https://studentsuccess.uky.edu/" target="_blank">https://studentsuccess.uky.edu/</a>. Skills / Knowledge / Abilities Proficiency with SAP and other customer relationship management (CRM) platforms, website content management systems, communications and scheduling systems, and Microsoft 365 applications and programs. Prefer direct experience and training with UK campus technology systems. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer a Bachelor’s degree. Prefer a minimum of 2 years of experience in a college/university setting. Proficiency with Handshake, SAP, or other customer relationship management (CRM) platforms, website content management systems, communications and scheduling systems, and Microsoft 365 applications and programs. Prefer direct experience and training with UK campus technology systems. Experience working with diverse populations. Experience providing service to employers or external stakeholders. Deadline to Apply 11/25/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

234 Administrative Jobs