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Payroll Administrator &nbsp;OTTO – designed, manufactured and precision tested, right here in the USA.OTTO’s opportunity:Our Payroll Administrator is responsible for providing professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with ADP (managed service provider) to ensure success of the payroll process. The Payroll Administrator also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Administrator is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.Specifically, the Payroll Administrator will:<ul><li>Process weekly (hourly) and biweekly (salaried) payroll</li><li>Prepare weekly, monthly &amp; annual payroll reports as well as ad hoc reports for management &amp; audits</li><li>Review timecards for accuracy</li><li>Educate new managers, group leaders and office hourly on Time and Attendance</li><li>Prepare &amp; process quarterly rate increases</li><li>Act as liaison with ADP</li><li>Electronically transmit positive pay data to the bank</li><li>Manage positive pay exceptions</li><li>Track and maintain payroll deductions in arrears</li><li>Track &amp; manage age reduction GTL</li><li>Process Group Healthcare costs (W-2s)</li><li>Manage SUI rates</li><li>Set up state and local jurisdictions as required</li><li>Balance quarterly payroll taxes</li><li>Calculate and process profit sharing &amp; process bonus payrolls</li><li>Track &amp; report employee loans</li><li>Administer employee garnishments</li><li>Manage LOA vacation proration</li><li>Process payments for Cottage work</li><li>Electronically transmits 401(k) contributions/company match to plan administer</li><li>Provide reports for 401k audit</li><li>Process improvements as necessary</li><li>EEO-1 report preparation &amp; submission</li><li>Illinois Equal Pay Act report preparation &amp; submission</li><li>Census reporting for 401(k) &amp; benefit renewals</li><li>Manage salary &amp; hourly vacation carryover</li><li>Manage payroll &amp; holiday schedules in ADP</li><li>Maintain pay grades in ADP</li><li>Import points on paychecks</li><li>Retrieve ADP invoices</li><li>Prepare monthly anniversary list for the OTTO Newsletter</li><li>Manage outstanding payroll checks</li><li>Prepare annual rent increase authorizations, process rent increases</li><li>Provide annual budget information to accounting</li><li>Assist with other related duties as required or assigned</li></ul>What you’ll need to bring to the table:<ul><li>Bachelor’s degree or 10 years related experience</li><li>Minimum 5 years of full payroll life cycle experience including 2 years minimum with ADP Workforce Now</li><li>Strong problem solving, communication &amp; interpersonal skills</li><li>Solid working knowledge of benefits, policies, and procedures</li><li>High level of integrity &amp; ability to maintain confidential information</li><li>Ability to multitask</li><li>Detail oriented with ability to perform with a high degree of accuracy</li><li>Ability to work independently and as part of a team in a deadline driven and fast paced environment</li><li>Proficient in Microsoft Office including intermediate level in Excel</li></ul>OTTO’s Benefits:<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with a company match</li><li>Tuition Assistance</li><li>Life Insurance Benefits</li><li>Competitive Pay</li><li>Profit Sharing Bonus</li><li>Paid Vacation and Holidays</li><li>Company Picnic</li><li>Holiday Party</li><li>AND numerous OTTO celebrations throughout the year!</li></ul>To review all of OTTO’s available opportunities,please visit our career page by clicking on the link below:<a href="https://otto-engineering-inc.breezy.hr/" target="_blank">https://otto-engineering-inc.breezy.hr/</a>OTTO Engineering is an Equal Opportunity Employer: Disability/VeteranFederal Notices<a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">Federal EEOC - Know Your Rights</a><a href="https://www.nlrb.gov/sites/default/files/attachments/pages/node-251/employee-rights-under-the-nlra-poster-two-page-85-x-11-version-pdf-2022.pdf" target="_blank">NLRB Notice</a><a href="https://8765373.fs1.hubspotusercontent-na1.net/hubfs/8765373/HR/E-Verify_Participation_Poster%20(002).pdf" target="_blank">E-Verify</a>Request for Assistance / Reasonable Accommodation:If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-428-7171 or email at HRDepartment @ ottoexcellence.comThese contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application.OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored.

Payroll Administrator

26-Sep-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 66857BRJob SummaryThis role is responsible for all administrative logistics of the meetings and committees related to the work of the Office of the Secretary. This role serves as principal administrative contact and liaison for internal faculty and student constituencies. This role works independently with minimal supervision in a work environment of multiple and conflicting priorities; it anticipates and resolves problems and reports directly to the Secretary of the Faculty.Position DescriptionResponsibilities Include:<ul><li>Fully administers the Prize Office, including gathering prize submissions, distributing materials, and performing financial processing of student prize awards for the Wendell, Bowdoin, and Hoopes Prizes. Coordinates prize committees and meetings of prize committees, including booking and managing all venues.&nbsp;</li><li>Coordinates and populates the Faculty’s standing committees.&nbsp;</li><li>Coordinates the annual Faculty Council Election process.&nbsp;</li><li>Manages all official records of the meetings of the Faculty, the meetings of the Faculty Council, Faculty votes, standing committee membership lists, and prize winners. Provides information, research, statistics, and analysis. Manages and updates all lists of faculty membership, including members and guests to the meetings of the Faculty. Compiles materials for University Archives and Records Management.</li><li>Liaison leadership role: with the Office of Faculty Affairs in the creation of the standing committee mastheads; with HUIT as principal liaison in managing the office website and servers; in maintaining the office’s Mailman accounts, and all mailings to the Faculty; and with subcontracted database developer.&nbsp;</li><li>Prepares, approves, and monitors the status of financial transactions; prepares Faculty correspondence.&nbsp;</li><li>Oversees work of support staff of temporary employees, including proctors for the meetings of the Faculty.&nbsp;</li></ul>Basic Qualifications<ul><li>5+ years of administrative experience</li></ul>Additional Qualifications and Skills &nbsp;<ul><li>Expertise in accurate data entry, proofreading, and record keeping</li><li>Advanced knowledge of FileMaker Pro, Excel, SharePoint and database management</li><li>Familiarity with Harvard’s administrative systems is a plus</li><li>Demonstrated ability to exercise good judgment, discretion, and meet deadlines while managing interruptions and competing priorities.</li><li>Enthusiasm, professionalism, initiative, and resourcefulness.</li><li>Prior experience with project management, utilizing excellent organizational and communication skills.</li><li>Bachelor’s degree strongly preferred</li></ul>Working ConditionsThis position will be based in Cambridge, MA.&nbsp; The expectation is a full-time schedule on campus with possible hybrid work options in the future.Additional Information<ul><li>Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.&nbsp;</li><li>We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.&nbsp;</li><li>All formal offers will be made by FAS Human Resources.</li><li>We invite individuals with diverse backgrounds, experiences, and abilities to be a part of our community.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-UnitDean Salary Grade055DepartmentOffice of the SecretaryUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleMonday - Friday, 9:00am to 5:00pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CM1

Harvard University FAS Human Resources

Administrative Coordinator

26-Sep-2024<h4>Program and Administrative Coordinator, Office for the Arts Dance Program</h4>Faculty of Arts and Sciences 66873BRJob SummaryThe Program and Administrative Coordinator, OFA dance is a 4 day per week, seasonal, term appointment and reports to the Manager of College Dance, OFA Dance Program a variety of administrative and support duties for the OFA Dance program.&nbsp; The OFA Dance Program's mission is to promote dance as a way of knowing, understanding, and inquiring, and as an integral part of culture. It aims to advance dance literacy; create transformative dance experiences; and cultivate citizen-artist leaders, in beloved community, for a more just and promising world.Position DescriptionFinance and Administration Coordination: (30%)<ul><li>Track expenses with weekly and monthly line-item budgets (including payroll, fringe, class host hours, bank fees, Touchnet credit card fees, phone, copier fees, and all other purchases and payments.)</li><li>Process payments and purchases (e.g. visiting artist fees; external substitute teacher fees; accessibility services; photographers; etc.); request vendor/supplier set-up through Buy2Pay.</li><li>Work closely with the Manager to insure accurate coding.</li><li>Assist the Manager with Concur reports.</li><li>Submit monthly payroll for teaching artists &amp; accompanists; submit payroll for Production Manager</li><li>Assist the Manager with budget forecasting.</li><li>Assist with purchases of office supplies, food; equipment; etc.</li><li>Work with OFA administrative group tracks income and expense reporting.</li><li>Support organizational systems and filing</li></ul>Non-Credit Class Coordination: (30%)<ul><li>Support the administrative, logistical, and operational processes for the non-credit community classes including: <ul><li>Draft and send artist agreements in consultation with the manager</li><li>Support the onboarding of teaching artists &amp; accompanists (HarvardKey; Peoplesoft; Title IX trainings; etc.)</li><li>Work with the Manager on class scheduling and reserving studios</li><li>Coordinate and track substitutes or make-up classes</li><li>Working with OFA/HUIT IT team maintain data on classes registration system</li><li>Supporting the hiring, onboarding, and training of student class hosts</li><li>Collect tuition assistance (TAP) forms and work with benefits office for reimbursements</li><li>Field customer service inquiries (issuing refunds, discounts, swapping classes, answering questions about classes and registration) and communicate with class enrollees about class relocations, holidays, make-up classes, etc.</li></ul></li></ul>Programmatic Support (20%)<ul><li>Field and respond to the general Dance Program email in a timely manner.</li><li>Supports administrative duties related to residences and special programing including: <ul><li>Preparing and processing artist contracts, in consultation with the Manager</li><li>Arranging travel, accommodations and itineraries for visiting artists</li><li>Tracking registration and RSVP’s</li><li>Preparing manuals and checklists for residencies</li><li>Arranging access services</li><li>Schedule and reserve studios/spaces</li><li>Setting-up, front-of-house, documentation, food coordination, etc.</li></ul></li></ul><ul><li>Coordinate all studio reservations for the OFA 74 Mt. Auburn studio in accordance with the guidelines; support updating and disseminating of studio guidelines in consultation with the Manager and in collaboration with TDM staff.</li><li>Support management and organization of the student-led dance group costume closet.</li><li>Performs related duties as required.</li></ul>Communications Support 20%<ul><li>Assist with design and implementation of digital and print materials including e-blasts, flyers, posters, and Instagram images, with accessibility best practices.</li><li>Assist with outreach including: calendar, email, social media, and website updates.</li><li>Assist with maintaining the OFA Dance Program presence in common spaces at Harvard Dance Center in collaboration with Manager and TDM staff at Harvard Dance Center.</li></ul>Basic Qualifications<ul><li>Three years related experience in administration required.</li><li>Experience using MS Office Suite: word processing, spreadsheets, and databases.</li></ul>Additional Qualifications and Skills<ul><li>Knowledge and appreciation of dance preferred.</li><li>Business training beyond high school or college background preferred.</li><li>Ability to handle complex and confidential information with discretion. Competency using a variety of computer software.</li><li>Exceptional writing and verbal communications skills.</li><li>Arts and/or higher education background, with an emphasis on arts programming.</li><li>Experience with financial administration. Knowledge of Harvard systems helpful.</li><li>Ability to work independently with minimal supervision.</li><li>Competency with a variety of software including Mailchimp, Eventbrite, HTML, Dreamweaver, OpenScholar, ASAP Connect (for programming registration and ticketing).</li></ul>Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Additional InformationThe Office for the Arts (OFA) at Harvard supports student engagement in the arts and integrates the arts into University life. Through its programs and services, the OFA teaches and mentors, fosters student artmaking across all disciplines and abilities, connects students to accomplished artists, and creates inclusive communities that celebrate the rich diversity of Harvard College. By supporting the development of students as artists and cultural stewards, the OFA works to enrich society and shape communities in which the arts are a vital part of life.&nbsp;The OFA is dedicated to building a diverse community committed to contributing to an inclusive environment. Applicants from underrepresented populations are strongly encouraged to apply. All formal written offers will be made by FAS HR.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitCollege Salary Grade054DepartmentOffice for the Arts, HarvardUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Appointment End Date30-Jun-2025Pre-Employment ScreeningIdentity Schedule<ul><li>Tuesday-Friday 9:00pm-5:00pm</li><li>Including some evening and weekend shifts as needed in keeping with student’s extra- curricular schedules.</li></ul>Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MT2

Program and Administrative Coordinator, Office for the Arts Dance Program

Administrative Assistant to the Dean UIW Mission Position Summary The Administrative Assistant to the Dean, College of Humanities, Arts, and Social Sciences (CHASS) is responsible for managing office operations and providing extensive assistance to the Dean and Associate Dean in support of faculty, programs, and students of twenty-one programs within CHASS. The Office of the Dean is a fast-paced work environment that practices hospitality to its constituents and maintains a respectful, positive, and productive work environment. The Administrative Assistant to the Dean reports directly to the Dean of CHASS. Essential Functions Job Duties Knowledge Skills and Abilities <ul> <li>Ability to multi-task within a fast-paced academic administrative environment; excellent time management, organizational, and planning/problem-solving skills.</li> <li>Ability to work constructively in a collaborative environment demonstrating professionalism at all times.</li> <li>Proactive self-starter; ability to work independently with minimal supervision.</li> <li>Ability to effectively interact with a variety of constituents in a positive, friendly, helpful way.</li> <li>Excellent interpersonal skills, excellent communication skills, both in-person and phone.</li> <li>Ability to utilize and maintain office equipment (fax, copier, printer, scanner) within the Office of the Dean and respective faculty offices.</li> <li>Fluency in Microsoft Office Suite; excellent word processing skills; proficient in spelling, punctuation, grammar, and other English-language skills.</li> <li>Ability to work effectively with individuals from diverse communities and cultures.</li> <li>Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.</li> </ul> Required Education High school diploma or GED equivalent. Required Work Experience Three (3) years of experience in administrative office support in a complex office environment. Preferred Qualifications <ul> <li>Bachelor's Degree.</li> <li>Administrative support experience in a higher-education environment.</li> <li>Knowledge of Canvas CMS and SCT Banner (Oracle-based, internet-native technology solution) for the higher education community.</li> <li>Experience in Microsoft Teams.</li> <li>Fluency in Spanish language.</li> <li>Proficient with social media and webpage editing.</li> </ul> Required Certifications, Licenses or Registrations N/A Work Hours 8:00 a.m. to 5:00 p.m. Monday-Friday, with occasional evenings and weekends based on College needs. Physical Demands <ul> <li>Ability to lift up to 15 lbs of office files and supplies and/or tables for event set-up.</li> <li>Ability to regularly move about campus and event venues, as well as attend meetings on and off campus.</li> <li>Ability to reach overhead, bend, squat to retrieve office/event materials.</li> </ul> Posting Number: AS2056PO Job Type: Full Time Job Category: Staff (non-exempt) Desired Start Date: 10/16/2024 Position End Date (if temporary): Reports To: Dean, College of Humanities, Arts, and Social Sciences Salary: $42,000 - $45,000 Annualized Open Date: 09/23/2024 Close Date: Open Until Filled: Yes Special Instructions to Applicant N/A. To apply, visit <a href="https://apptrkr.com/5666905" target="_blank">https://jobs.uiw.edu/postings/26879</a> UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-51cee554dfd43140816c3d9d389c7fc2

University of the Incarnate Word

Administrative Assistant to the Dean

As an office of academic services departmental administrative assistant, you will promptly support student needs and respond to all questions. In initiatives and ongoing collaborative projects, you will support departmental leadership – including the senior vice president, vice president, and academic operations managers. Your responsibilities will include classroom scheduling, ELO and workshop scheduling, SCAD Day building preparations, and acting as the point of contact for physical resources. You will also manage incoming mail and routine correspondences, maintain an organized file/records system, and manage the calendars/schedules of department leaders.In this position, you are responsible for handling alumni and professional mentor visitations, including itinerary curation and travel arrangements. Greeting and directing visitors to appropriate areas and managing supply inventories and equipment maintenance will be required. You will manage display spaces to showcase student work by coordinating with the physical resources and housekeeping teams to make buildings student ready. As the administrative assistant, you will schedule department meetings, prepare agendas, reserve facilities, and record/transcribe minutes. Additional duties in this role include coordinating quarterly reports from faculty to create a draft for leadership approval, managing end-of-quarter documentation processes, and overseeing the communications team during the photographing of outstanding student work.The successful candidate will play a crucial role in maintaining the confidentiality of departmental information and ensuring that all deadlines are met. They should be able to work effectively independently and as part of a team, demonstrating punctuality, responsiveness, and accuracy in all tasks. Excellent communication, organizational, and computer skills are required, particularly in Microsoft Office and Banner. The successful candidate should be adept at managing multiple priorities and be committed to upholding professionalism, honesty, and integrity in all aspects of their work.Minimum Qualifications:     &nbsp;<ul><li>One year (min.) of related experience</li></ul>Preferred Qualifications:     &nbsp;<ul><li>Bachelor’s degree</li><li>Successful work experience in an academic environment</li></ul>Certificates, licenses, and registrations:&nbsp;&nbsp;<ul><li>&nbsp;Valid driver's license</li></ul>Travel Required:&nbsp;&nbsp;<ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

Savannah College of Art and Design

Departmental Administrative Assistant

Job Description and RequirementsThe ITSM Administrator will report to the RBFCU Administrative Service Center located at 1 IKEA-RBFCU Parkway, Live Oak, Texas 78233 on a hybrid basis. &nbsp;As an IT Service Management Administrator, you will be responsible for ITSM ticketing application. Responsibilities include working with vendor, various departments, gathering applications/workflow requirements, troubleshooting, creation and testing of associated work flows.Essential Functions and Responsibilities:<ul><li>Liaison for the ticketing application vendor for troubleshooting problems related to the application administration. Ensuring any scheduled upgrades are communicated and performed with minimal downtime.</li><li>Responsible for creation/maintenance of all ticketing application business objects, validation constraints, business rules, pick lists, templates and expressions for business units using the ticketing application.</li><li>Responsible for any creation and maintenance of ITSM application knowledge base articles for IT and end users.</li><li>Customer and management liaison for ticketing application maintenance and reporting/metrics.</li><li>Provide ticket application documentation and training.</li><li>Build, test, and maintain application work flows.</li><li>Responsible for reporting / working with ticketing application customer support for issues and upgrades.</li><li>Build Request offerings as needed.</li><li>Maintain Wiki processes / procedures.</li><li>Support ITAM maintenance required to support RBFCU IT Asset Management team.</li><li>Management and resolution of incidents utilizing ITSM Service Desk applications.</li><li>Performing routine maintenance to include performance monitoring and error identification &amp; remediation.</li><li>Monitor User/Group Access/Access Control Lists.</li><li>Awareness of changes related to upcoming ITSM Service Desk new release deployment.</li><li>Monitor, maintain and provide support on Ivanti Neurons for reporting and collaboration with other systems.</li><li>Performing other duties as assigned. (note: essential functions and responsibilities may change or new ones may be assigned at any time with or without notice).</li></ul>Requirements:<ul><li>Knowledge of Ivanti / Neurons -&nbsp; Service Requests, Incidents, Problems, Change Management, Configuration Items and tool reporting</li><li>Associate degree in information technology or a closely related field</li><li>Minimum of one year job related experience</li><li>Strong customer service skills</li><li>Understanding of business unit functions</li><li>Strong verbal/writing skills</li><li>Strong organization / time management skills</li><li>Basic coding knowledge of HTML and C++/C# or Java OR debugging knowledge</li><li>Knowledge of MS Office/Excel for report data extractions</li><li>ITSM and ITIL Certification a plus</li></ul>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RBFCU

IT Service Management Administrator

Title: Temporary - Human Resources Administrative Assistant
POSITION SUMMARY Provides general clerical and administrative support to the Office of Human Resources, including data entry, recordkeeping and document management.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Sends, receives and manages documents via DocuSign. Assists with personnel file maintenance, including creating and closing files as needed. Enters and updates employee records in HRIS system. Assists with department projects, including HRIS maintenance and records retention. Assists with updating and maintaining policies and procedures. Files, copies and performs other clerical duties. Performs other duties as assigned.
REQUIRED QUALIFICATIONS High school diploma.
Two years’ clerical, administrative support or general office experience.
Experience with MS Office applications.
PREFERRED QUALIFICATIONS Associate’s degree.
Prior experience managing and maintaining records.
Experience with Banner, DocuSign, Dynamic Forms or other electronic database and document management systems.
Prior experience working in higher education.
KNOWLEDGE, SKILLS AND ABILITIES Knowledgeable of standard office procedures and filing systems. Detail oriented. Ability to problem-solve and analyze information. Intermediate to advanced computer skills.
Open Until Filled: Yes
Work Hours: Up to 28 hours per week
Rate of Pay: $20.00 per hour
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

Motlow State Community College


      Temporary - Human Resources Administrative Assistant
    

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.We have received recognition numerous times as a top place to work, most recently ranking on U.S. News &amp; World Report’s “Best Companies to Work for 2024” list, and Glassdoor’s “Best Places to Work in the U.S. 2023” list. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.Why Insperity?&nbsp;Flexibility:&nbsp;Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.&nbsp;Career Growth:&nbsp;Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.&nbsp;Well-Being:&nbsp;Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.Senior Server Applications Administrator&nbsp;We are currently seeking a Senior Server Applications Administrator&nbsp;to join our team. This position is responsible for collaborating with network engineering, business applications, and database administration groups to develop long-term strategic goals, plans, roadmaps, and implement desktop and server systems that meet end-user requirements and corporate objectives. &nbsp;In addition, this position participates in capacity planning, strategy development and provides technical support and trouble shooting assistance on software application related issues. &nbsp;Mentors, trains, and provides guidance to junior members of the team.Qualifications<ul><li>Performs installation, configuration, administration, and tuning of software application products for the Company’s servers. &nbsp;</li><li>Participates in and supports capacity planning and the development of long-term strategic goals for systems and software in conjunction with end-users and department managers.</li><li>Collaborates with network engineering, business applications, and database administration groups to develop plans, roadmaps, and implement desktop and server systems that utilize industry best practices to meet corporate objectives.</li><li>Ensures the integrity and security of enterprise data on host computers, multiple databases, and during data transfer in accordance to business needs and industry best-practices regarding privacy, security, and regulatory compliance.</li><li>Anticipates, identifies, mitigates, troubleshoots, and resolves hardware and software problems on servers, input/output fleet, and workstations. Escalates incidents as necessary.</li><li>Acts as subject matter expert on the Company’s server applications and infrastructure to application development teams throughout project lifecycles.</li><li>Monitors and analyzes the performance of systems, servers, applications, networks, and input/output devices and makes recommendations for enhancements, upgrades or configuration changes to increase efficiency.&nbsp;</li><li>Conducts research on emerging products, services, protocols, and standards in support of systems software procurement and development efforts.</li><li>Participates in negotiations with vendors, outsourcers, and contractors to secure software products and services.</li><li>Develops, documents, and maintains policies, procedures and associated training plans for systems administration and appropriate use.&nbsp;</li><li>Runs necessary system backups.</li><li>Mentors, trains, and provides guidance to junior members of the team.</li><li>Assists in the accomplishment of Insperity Company goals.</li><li>Helps other employees to accomplish Insperity Company goals.</li><li>Performs other duties as may be assigned by department supervisor.</li><li>Participates in the Disaster Recovery plan as required.</li></ul>Qualifications<ul><li>Bachelor’s Degree in the field of Computer Science or four years of related work experience is required.</li><li>Five to seven years of work experience in a related field is required.</li><li>Highly skilled with extensive technical proficiency in server applications administration.</li><li>Strong knowledge of software architecture and programming principles. &nbsp;</li><li>Strong technical knowledge of network, PC, and platform operating systems, including Microsoft Windows and Linux.</li><li>Extensive application support experience with web based applications.</li><li>Strong technical knowledge of current systems software, protocols, and standards, including Active Directory, database servers, and web servers.</li><li>Strong knowledge of local area network administration.</li><li>Proven, hands-on software and hardware troubleshooting experience.</li><li>Proficient with data management.</li><li>Experience documenting and maintaining configuration and process information.</li><li>Good understanding of the organization’s goals and objectives.</li><li>Knowledge of applicable data privacy practices and laws.</li><li>Strong customer service orientation and skilled at working within a team-oriented, collaborative environment.</li><li>Possesses the ability to prioritize own work and identify work that needs to be accomplished.</li></ul>Insperity provides a reasonable range of minimum compensation. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. The range of starting pay for this role is $93,000- $117,200.At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Insperity

Senior Server Applications Administrator

Position Title: Administrative Assistant I Department: Dislocated Worker Program (DWP) Division: Workforce Development (WOD) Employee Status: Full-time (grant-funded through June 30, 2025 with opportunity for renewal) Group: Support Services Association (SSA-Union) Grade: 6 Salary: ($18.00 hourly) FLSA: Non-exempt ICCB Classification: Clerical ___________________________________________________________________________ Reporting Relationships Reports to: Director of Enrolled Services Supervision Exercised: Supervision may be exercised over Work Experience employees (WEX) and or student workers. Job Summary Provide advanced clerical support for the One-Stop Operator Adult and Dislocated Worker Programs. Assist program staff with support using the Illinois Workforce Development System database. Proctor the WorkKeys assessments. Essential Duties and Responsibilities include the following. Additional related duties may be assigned. 1. Demonstrate sound judgement, reasoning skills, confidentiality, and discretion in all written and oral communications with customers and while handling frequent and non-routine office tasks. 2. Independently model excellent customer service with internal and external customers through all methods of contact. 3. Use independent judgement and minimal supervision to lead or direct all office support functions and direct the work of support staff as necessary. 4. Process purchase requisitions 5. Coordinate schedules, make appointments, reserve facilities, and assist with travel arrangements for the Director and other support staff. 6. Comprehend federal and state laws, rules, regulations, and policies regarding the Workforce Innovation and Opportunity Act (WIOA) and appropriately apply this knowledge in all aspects of work. 7. Coordinate the work keys assessment; including proctoring assessments and completing required reporting. 8. Resolve inquiries, troubleshoot problems, refer to appropriate departments, and provide information and resources as appropriate. 9. Maintain current knowledge of college and community resources to serve as a resource for staff, and customers. 10. Independently prepare and/or revise correspondence, reports, department forms and documents as necessary. 11. File completed documents, and purge files as appropriate, in accordance with statutory governmental regulations and College guidelines. 12. Conduct regular File Review for new files as well as review of current and exited files in preparation for monitoring. 13. Assist in the hiring, supervision, and evaluation of Work Experience employees (WEX) and student workers as necessary. 14. Order and maintain office and departmental supplies and arrange for equipment maintenance. 15. Regularly input, use, and manage data in the state workforce development database to coordinate information with career planners. 16. Use copy/fax machine to copy, send, and receive documents. 17. Provide general support to the Director and support staff. 18. Regular attendance is required and expected. 19. Use tact and courtesy to establish and maintain professional working relationships. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications 1. Associate’s Degree or equivalent from two-year or technical school; or 12-24 months related experience and/or training; or equivalent combination of education and experience. 2. Ability to read and interpret legal guidance, policies, and procedures. 3. Ability to write routine reports and correspondence. 4. Ability to effectively present information to customers and employees of the organization. 5. Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule, or diagram form. 6. Ability to address and effectively resolve problems and complex situations using tact and good judgment. 7. Ability to learn and use the College’s software system and the state workforce development database. 8. Experience with Windows applications, webpage maintenance, and database entry. 9. Excellent verbal communication skills. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear.

Rock Valley College

Administrative Assistant I - Dislocated Worker Program (DWP)

About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking an experienced Legal Administrative Assistant/Legal Secretary to support transactional lawyers in the Denver office. The position has a particular emphasis on Public Finance, Finance, and Real Estate. If you enjoy the challenges of supporting transactional fee earners while working collaboratively within an administrative team, then look no further. This position is hybrid and offers a work schedule of three days a week in the office. 
Why Join Us? 
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Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
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Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
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Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
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Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
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Your Role: 
As a Legal Administrative Assistant within our Finance Department, you will:
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Provide overall legal administrative support, including extensive document production and coordinating closing materials.
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Ensure fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.
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Prepare and submit expense reimbursement diaries and process invoices.
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Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.
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What We're Looking For:
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Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
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Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines
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Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
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Communication: Strong verbal and written communication abilities.
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Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
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Required Experience:
Requirements include technical proficiency at the advanced to expert level in Microsoft Office, particularly with Word. Superior organization is needed to oversee file maintenance. Top-notch accuracy, spelling, grammar and proofreading skills necessary. Requires the ability to handle meeting and travel arrangements and manage busy calendars. The position also involves the creation and editing of PDFs and Excel spreadsheets. A minimum of two years of experience in a legal environment or another professional environment, such as a financial institution, is required. Previous real estate transactional experience in a law firm a plus. Individuals with a strong background in advanced word processing are especially encouraged to apply.
Ballard Spahr offers an excellent benefits package which includes medical, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range is $60,000-$70,000, depending upon experience. This position might provide periodic remote work options after a period of successful acclimation to the firm. We are especially looking for an individual who is able to work until 6 p.m. Monday through Friday.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

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