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Job Title Research Administrator Sr Requisition Number RE47181 Working Title Senior Subaward Administrator Department Name 40130:Sponsored Projects Administration Work Location Lexington, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long period of time at computer Shift Monday-Friday; 8:00 am-5:00 pm and additional hours as needed. Job Summary The Office of Sponsored Projects Administration (OSPA) is seeking a Research Administrator Senior (Senior Subaward Administrator). OSPA is responsible for administering over $330 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: <a href="https://www.research.uky.edu/office-sponsored-projects-administration" target="_blank">https://www.research.uky.edu/office-sponsored-projects-administration</a> The position will be responsible for the negotiation and administration of subaward agreements from external sponsored projects (grants and contracts) University wide. This includes acting as the University of Kentucky administrative liaison with sponsor agencies, audit entities and University faculty and staff; review of sponsor guidelines and awards; drafting subaward agreements; negotiation with subawardees (other Universities, industry, non-profits and Federal entities); interpretation and implementation of University policies and procedures; interpretation of sponsor regulations and State law; and providing responsive and appropriate post-award administrative guidance to faculty, staff, and sponsor agencies. A successful candidate will have the ability understand, interpret, and research complex and varied regulations; think critically and work collegially in order to successfully resolve questions and issues for faculty, staff, and colleagues; communicate timely and professionally to a diverse range of individuals; the ability to multitask and prioritize; a strong attention to detail; and a willingness to be a lifelong learner. The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: <a href="http://www.uky.edu/hr/employment/working-uk/equivalencies" target="_blank">http://www.uky.edu/hr/employment/working-uk/equivalencies</a> UK Benefits The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a>. UK, located in Lexington, KY, is the ninth-largest economic company in the state. Lexington has been ranked as one of the nation’s best places to live and work, and offers a vibrant community for professionals and their families. Lexington is safe, affordable, and offers excellent education opportunities, and is home to several Fortune 500 companies and the University of Kentucky. More information regarding Lexington can be found at: <a href="https://vimeo.com/302892787" target="_blank">https://vimeo.com/302892787</a>Applicants with direct research administrator experience may be eligible for remote work. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 11/26/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Research Administrator Sr

The Human Resources Research Organization (HumRRO) is a non-profit leader in applied research, evaluation, and analytics in the arenas of employment, student, and military testing, and professional credentialing and licensing. We work with federal and state government agencies, private sector organizations, and professional associations.About the OrganizationAs a non-profit, we occupy a unique niche in the domain of applied research, lying between the worlds of academics and for-profit consulting firms. HumRRO's mission is to measure human capabilities and advance assessment science and practice. Our status as a nonprofit organization ensures objectivity in everything we do. With no products to sell or no shareholders to satisfy, we feel no pressure to force-fit a solution for our clients. Instead, we offer our clients specialized, custom solutions grounded in science and best practices. Our employees enjoy a highly collaborative and supportive environment that fosters innovation, ethical practice, and outstanding customer service. Our core operational staff includes I-O psychologists and psychometricians. We are committed to supporting a diverse workforce and to practicing equity and inclusion for all staff.About the JobThe Research Manager is part of HumRRO's management structure and supervises a group of employees. Primary responsibilities involve managing and mentoring staff, client management and assisting staff with managing clients, business development and project work. This job is for a candidate who has completed an advanced degree in a relevant field and has at least ten years of post-degree relevant work experience including experience directing the work of others. Formal supervisory experience is strongly preferred.Staff management involves:<ul><li>ensuring that corporate initiatives, policies and practices are implemented within the group.</li><li>working with staff to develop their technical, project management, and client management skills.</li><li>providing performance feedback.</li><li>making work assignments and providing guidance on those assignments.</li><li>reviewing the quality of deliverables and interim products for projects directed by staff in the group.</li><li>working with project directors and other managers to allocate staff across projects.</li><li>communicating/coordinating with other managers and senior leadership.</li><li>identifying the need for, helping recruit, and selecting new hires.</li></ul>Billable project work involves:<ul><li>directing the execution of large-scale research projects, including managing the work of junior staff and ensuring compliance with quality, timeliness, and budgetary requirements.</li><li>designing research studies; designing and carrying out data collection activities to support applied research, including appropriate handling and storage of sensitive information.</li><li>interacting directly with clients and managing client relationships.</li><li>providing expert technical advice to clients.</li><li>preparing, writing, and editing project deliverables (e.g., technical reports, briefing slides, assessment materials).</li><li>being a part of one or more project teams.</li></ul>Support for business development involves:<ul><li>coordinating with business development division to identify, review, and pursue business opportunities.</li><li>leading proposal teams</li><li>writing proposals to win work and presenting proposals to potential clients.</li><li>establishing and maintaining contacts with current sponsors to obtain continuation and expansion of contracts.</li><li>participating in networking activities (e.g., professional luncheons or conferences, active participation in professional or sponsor associations)</li><li>contributing to the maintenance and expansion of HumRRO's client base.</li></ul>Candidates should be willing to work on a variety of types of tasks and projects across our lines of business and possess a desire to learn and develop inventive methods that respond to client needs.The position is at a HumRRO office in one of the following cities: Alexandria, VA; Louisville, KY; Monterey, CA; San Diego, CA; or Minneapolis, MN.Requirements and Qualifications<ul><li>Master's degree in I-O Psychology, Educational Measurement/Research, or closely related field required, PhD preferred</li><li>Ten plus years of post-degree work experience</li><li>Experience as the formal supervisor of a group or team is strongly preferred</li><li>Willingness and interest to work on a variety of projects and tasks across our lines of business.</li><li>Demonstrated ability to communicate orally and in writing.</li><li>Demonstrated ability to plan, prioritize, and manage own work and the work of others.</li><li>Demonstrated ability to work independently as a member or leader of a team.</li><li>Demonstrated commitment to meeting high standards for product and service quality.</li><li>Desire to learn and develop inventive methods that respond to client needs.</li><li>Strong interpersonal and communication skills to establish and maintain effective relationships with team members and clients.</li></ul>All qualified applications will receive consideration without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, medical condition, or disability. EEO/AA Employer/Vet/Disabled.Named one of "50 Great Places to Work" by Washingtonian magazine, 2019, and one of the "Top Workplaces" by The Washington Post for 2020 and 2021 For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://humrro.applicantpool.com/jobs/1160976-242600.html" target="_blank">https://humrro.applicantpool.com/jobs/1160976-242600.html</a> &nbsp;

I-O Psychologist/Psychometrician: Research Manager

<dt><h4>Description</h4></dt>Pay Grade: I Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> <dt><h4>Job Responsibilities</h4></dt>Under broad supervision, performs duties for a variety of Human Resource Management programs and provides assistance to program activities. Performs data collection and analysis for salary and benefit administration, salary, benefit and classification programs, compensation and benefit program design, assists in the development of policies and programs, and supports special projects.&nbsp;<dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and five (5) years of experience performing human resources job-related functions; or one (1) year of experience required at the lower level HR Analyst 2 (HRP051) or position equivalent. Preferred Qualifications: <ul><li>Ability to manage multiple tasks efficiently</li><li>Prioritize work and keep track of details</li><li>Must be a Self Starter</li><li>Strong written and verbal communication skills</li><li>Strong attention to detail</li><li>Must be proficient in MS Office applications with an emphasis on Excel</li><li>Provide administrative support to the Human Resources Team, including but not limited to:<ul><li>Coordinate HR projects (meetings, trainings, etc.)</li><li>Take notes</li><li>Compile and update employee records</li><li>Handle employee requests regarding HR issues, procedures and policies</li><li>Maintain and update databases</li><li>Prepare and maintain spreadsheets, ensuring data is up-to-date and accurate</li><li>Handling sensitive/confidential HR information</li><li>Order and maintain HR office supplies</li><li>Execute additional HR duties as assigned by the HR Director</li></ul></li></ul> <dt><h4>Additional Information</h4></dt>Georgia Department of Public Health Commissioner and&nbsp; leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals.&nbsp; A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break. Employment Information Current State employees are subject to State Personnel Board rules regarding salary. DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: <a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a>. DPH is an Equal Opportunity Employer Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

HR Administrative Assistant (Macon, GA)

Senior Coordinator-E Job ID: 12762 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Professional and Public Programs Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours:40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: exempt Earliest Start Date: As soon as possible. Salary: $46,550 annually Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Extended University is actively searching for a dynamic, full-time Senior Coordinator to join our team. This year-round position requires someone who can work independently and collaboratively, overseeing registration processes, coordinating building services, managing programs, maintaining official records, and ensuring adherence to administrative policies for continuing education programs. The ideal candidate is an enthusiastic professional comfortable working with various participants, from youth to adults, and possesses a calm and composed demeanor. Essential Functions Customer Service: <li> Assist with student registration, including answering inquiries, providing course information, recording registrations, and processing payments. </li><li> Proficiency in both Spanish and English. Management: </li><li> Manage common areas within the building, preparing them for scheduled events. </li><li> Regularly lift and move objects up to 50 lbs. </li><li> Create and track work orders for building-related issues. </li><li> Develop feedback mechanisms for participants, evaluating event and conference success, and making adjustments as needed. Account Management: </li><li> Coordinate information processing, data entry, records maintenance, and funding/refunding compliance. </li><li> Research, plan, and implement age-appropriate outcome-based programs for community-based professional development. </li><li> Monitor budget to ensure adherence to allocated funds. </li><li> Lead revenue generation for Memorial Gym programs. Marketing: </li><li> Develop traditional and digital communication efforts/marketing plans for programs. </li><li> Research and release information through social and multimedia outlets. </li><li> Create brochures, newsletters, flyers, booklets, and other publications for internal and external usef. Sales Management: </li><li> Availability for regular evening and weekend work. </li><li> On-call duty as required. Effective Communication: </li><li> Engage with individuals, groups, and organizations to explain services and promote cooperation. </li><li> Serve on committees, boards, or councils. Teamwork: </li><li> Participate in committees, professional training, industry conferences, and conventions. Business Development: </li><li> Compile, verify, and prepare materials for required reports, surveys, and analysis. </li><li> Facilitate and monitor the contractual process, determining events, costs, and support. </li><li> Compile and submit reports as required by management and regulatory agencies. Other: </li><li> Proficient in Microsoft Office software and willingness to learn and use institutional software systems. </li><li> Compliance with all State and University policies. </li><li> Other duties as assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Three years of related experience; or equivalent combination of education and experience. Preferred Qualifications: Four years of related experience or equivalent combination of education and experience Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5794185&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5794185" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12762&amp;PostingSeq=1</a> jeid-540dff4377b5a549a4689de9c7fe4750</li>

The University of Texas at El Paso

Senior Coordinator-E

Administrative Associate Job ID: 12771 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">UTEP Athletics Department Overview</a> <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">The UTEP Athletics Department</a> is dedicated to fostering a competitive and inclusive environment where student-athletes can excel both on the field and in the classroom. As a proud member of Conference USA, UTEP's athletic programs compete at the highest levels of NCAA Division I, offering a wide range of sports, including football, basketball, track and field, soccer, and more. With a rich history of athletic success, UTEP is committed to upholding the traditions of excellence that have made it a standout institution in collegiate sports. The department is not only focused on athletic achievements but also emphasizes the holistic development of its student-athletes, ensuring they graduate with the skills and education necessary to succeed in life beyond sports. Located at the westernmost tip of Texas, UTEP Athletics embodies the spirit of resilience and determination that characterizes the borderland community, making it a key part of the university's mission to serve and uplift the region. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=https://utepminers.com/" target="_blank">UTEP Athletics Department Overview</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-exempt Earliest Start Date: As soon as possible. Salary: $41,375 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Provides administrative support to the Men's and Women's Basketball programs, reporting to head coaches. Prepares and distributes reports or other communications on a regular schedule. Maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processes Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records. Manages calendars and independently schedules appointments. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May process personnel action paperwork in conjunction with established organizational policies and procedures. Ensures a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files. Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:High school diploma or general education degree (GED). Minimum Experience required:Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Internal Control: Employee will practice sound work habits as they relate to internal control responsibilities. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5798706&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5798706" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12771&amp;PostingSeq=1</a> jeid-4866a98ae670a04792d44ddf20dbf30e

Administrative Associate

Initial Posting Date: 11/12/2024Application Deadline:11/24/2024Agency:Oregon Health AuthoritySalary Range:$8,794 - $13,603Position Type:EmployeePosition Title:Program Director, Oregon State Hospital-Junction City Campus (Business Operations Administrator 1)Job Description:The Oregon State Hospital, a division of the Oregon Health Authority (OHA), has a fantastic opportunity for an EXPERIENCED PROGRAM DIRECTORto join an excellent team working to help people recover from their illness and return to their lives in the community.What you will do!Under the direction of the Deputy Superintendent, the Program Director is responsible to provide leadership planning, direction of services, coordination and integration of the functions and activities of living unit, treatment mall and interdisciplinary treatment team functions, to ensure quality patient care, optimal operation, and ongoing licensure and/or certification of the Program.The Program Director<ul><li>Provides effective leadership which inspires, motivates and guides employees toward goal accomplishment and provides effective oversight to achieve the mission, vision and values of Oregon State Hospital and Oregon Health Authority.</li><li>Plans and organizes the functions of the Program through collaboration with clinical discipline directors, administrators, departments and staff to ensure the quality of patient care.</li><li>Develops and maintains a system of communication of patient treatment needs and priorities between IDTs, Units and Treatment Mall services.&nbsp; Monitors to assure systems are operational and effective.</li><li>Establish program goals, objectives and priorities in conjunction with the Clinical Administrative Team.</li><li>Coordinates, plans and develops services with other hospital programs, state agencies and community-based care providers to adequately respond to the resident population’s current and projected needs.</li><li>Identifies and evaluates the service needs of patients by securing analyzing and synthesizing all related information.</li><li>Develops and provides for the implementation of program evaluation mechanisms and conceptualizes means to improve program services through performance improvement initiatives.</li><li>Ensures reliable data collection system exists within the program to support the evaluation and planning functions.</li><li>Identifies obstacles to optimum service delivery and takes corrective action.</li><li>Identifies and analyses problems, arrives at conclusions and finds alternative solutions to complex problems.</li><li>Ensures the application and implementation of established hospital policies, procedures, Oregon Administrative Rules and Oregon Revised Statutes.</li><li>Recommends hospital wide policy revisions and drafts new policies as needed.</li><li>Develops program policies and procedures that ensure efficient and effective services and are consistent with OSH and OHA mission and policies.</li><li>Maintains knowledge of Joint Commission, CMS, OHA Licensing and other applicable accrediting body standards.&nbsp; Ensures the program maintains continuous survey preparedness and meets the intent of the standards.</li><li>Provides customer service that meets the needs of patients, families and staff.</li><li>Ensures that there is a formal forum to communicate and exchange information with program staff.</li><li>Directs at least weekly Program Executive Team meetings with program managers and key clinical staff to review reports, identify problems, acknowledge accomplishments and coordinate improvement initiatives.</li><li>Provides managerial leadership, advocates for improved and expanded client services and represents program on the Clinical Administrative Team and other committees as assigned.</li></ul>*This is a full-time, permanent position that is management service and is not represented by a union.What’s in it for you?<ul><li>We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with minimal out-of-pocket costs.</li><li>A robust paid leave package of 11 paid holidays per year, 10 hours of vacation leave per month (eligible to be used after 6 months of service), 8 hours of sick leave per month (eligible to be used as accrued), 24 hours of personal business leave per fiscal year (eligible to be used after 6 months of service).</li><li>Pension and retirement programs.</li><li>Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).</li><li>Continuous growth and development opportunities.</li><li>Opportunities to serve your community and make an impact through meaningful work.</li></ul> Not from Oregon? Learn more about our beautiful state here Learn more about the Oregon State HospitalLearn more about The Oregon State Hospital, watch “Welcome to the Oregon State Hospital” video here The Oregon State Hospital (OSH) is a psychiatric hospital that inspires hope, promotes safety, and supports recovery. OSH employs over 2,000 FTE and serves over 600 patients each day on two campuses. OSH provides therapeutic, evidence-based, patient-centered treatment focusing on patient recovery and community reintegration.&nbsp; The Oregon Health Authority is committed to: <ul><li>Eliminating health inequities in Oregon by 2030</li><li>Becoming an anti-racist organization</li><li>Developing and promoting culturally and linguistically appropriate programs and services,</li><li>Developing and retaining a qualified inclusive workforce that represents the cultures, experiences, and values of the people of Oregon.</li><li>Click here to learn more about OHA’s mission, vision, and core values.</li></ul>OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.EXPERIENCE AND EDUCATIONMinimum Qualifications for the Program Director/Administrator 1 position are:Five years of management experience; OR two years of management experience and a bachelor’s degree in a related field.How to apply:<ul><li>Complete the online application</li><li>Upload Resume (Required)</li><li>Upload Cover letter that addresses the points listed under the section titled “What we are looking for" and desired knowledge, skills and certifications (required)</li></ul>*Applicants that fail to provide the requested documentation will not be considered.Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. &nbsp;For further information, please visit the Pay Equity Project homepage.Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, contact&nbsp;Melissa Perez, SPHR&nbsp;at 503-209-7058 or&nbsp;<a href="mailto:melissa.m.perez@oregon.oha.gov" target="_blank">melissa.m.perez@oregon.oha.gov</a>&nbsp;. All relay calls are accepted.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li><li>We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.</li><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Candidates who are offered employment at Oregon State Hospital must satisfactorily pass a pre-employment drug test.</li><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed</li><li>Employees at the Oregon State Hospital may be exposed to the handling, administration, waste and spill cleanup of hazardous medications, which may result in health impacts to the employee</li><li>Applicant Help and Support webpage.</li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of process). The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Oregon Health Authority

Program Director, Oregon State Hospital-Junction City Campus (Business Operations Administrator 1)

As an administrative assistant, you will support the office of academic services and departmental leadership— including the dean, associate vice president, executive director, and academic operations managers— in initiatives and ongoing collaborative projects. You will manage all mail, email, and fax correspondences that should be answered by departmental leadership and maintain an accurate file system for their records. You will oversee the calendars and schedules of department leaders, coordinate meetings— including the reservation of meeting spaces—and prepare agendas. You will also record and transcribe meeting minutes, coordinate quarterly faculty report submissions, and create drafts for departmental leadership approval.In this position, you will manage classroom scheduling, housekeeping, and SCAD Days. You will manage office supply inventories and required equipment maintenance. You will greet scheduled visitors and direct them to the appropriate area or person; aid with end-of-quarter departmental duties, such as reminding faculty about syllabi, faculty comments, and final grades; and coordinate the photo documentation of outstanding student work with the communications team. You will support an assigned academic operations manager and help with university-wide initiatives such as the Operation Showcase, to highlight student achievements. You will maintain display spaces and coordinate with physical resources before SCAD Days, signature events, tours, and Spring Commencement.The successful candidate will have excellent communication, organization, and multitasking skills. They should also have experience with Microsoft Office Suite software, specifically Word and Excel, Banner, or a similar database. The candidate should commit to discipline, honesty, and integrity.Minimum Qualifications: &nbsp;<ul><li>Bachelor’s degree</li><li>At least one year of relevant experience</li><li>Experience with Microsoft Office Suite, Banner, or a similar software</li></ul>Preferred Qualifications:&nbsp;<ul><li>Successful work experience in an academic environment</li></ul>Certificates, licenses, and registrations: <ul><li>Valid driver's license</li></ul>Travel required: <ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Savannah College of Art and Design

Departmental Administrative Assistant

Title: Executive Administrative Assistant for Academic Affairs
Job Summary
The purpose of this job is to provide support to the Office of Academic Affairs, the Vice President of Academic Affairs, and other offices within the Academic college unit regarding budget matters, external contracts, faculty contracts, promotion and tenure processes, class schedules, academic-related student issues, and other academic administrative needs.
Job Duties
<ul>
<li>Performs academic-related student support functions in Banner including repeat and other overrides, late drop/add functions; late withdrawal processing; maintaining Academic appeals/complaint log.</li>
<li>Enters all purchase requests, extra pay authorizations, academic contracts and MOU’s, and travel for the Office of Academic Affairs and faculty as requested; reviews all instructional travel for policy compliance.</li>
<li>Assist the Academic Affairs Coordinator with and serve as back-up for Faculty Load and Compensation (FLAC) for all full-time, overload, and adjunct contracts for each part of term for all semesters.</li>
<li>Oversight of general office operations, office equipment, office supplies, filing, and paperwork that requires approval of the Vice President of Academic Affairs.</li>
<li>Assist Vice President of Academic Affairs, Deans, and other Academic supervisors in preparing the budget for each fiscal year along with advising/providing input on and preparing any budget changes.</li>
<li>Assist with planning and facilitating college functions and events.</li>
<li>Assist Academic Affairs staff with updating and maintaining Promotion and Tenure processes and other processes related to academic affairs.</li>
<li>Provide administrative support for Academic Affairs staff and Administrative Assistants as needed.</li>
<li>Assist Vice President of Academic Affairs with meeting scheduling, record appropriate committee minutes, and reporting of minutes from committees that report to VPAA.</li>
<li>Maintain and update current list of committee structures and memberships, and provide information to appropriate faculty and staff.&nbsp;</li>
<li>Performs other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>3 years' experience as Administrative Professional</li>
<li>3 years' experience in Higher Education</li>
<li>Associate degree</li>
</ul>
Preferred Qualifications
<ul>
<li>Certified Professional Secretary</li>
<li>BANNER PROD, FLAC, and ARGOS experience</li>
<li>Experience with Microsoft Office</li>
<li>Experience as an executive level administrative professional</li>
<li>Experience in higher education administrative processes</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Effective organizational and time management skills</li>
<li>Ability to work as part of a team or work alone without close supervision</li>
<li>Strong interpersonal skills</li>
</ul>
Pay Rate:&nbsp; $42,161 - $50,593 (Annual salary depending on eligible experience, which is defined by the current compensation plan.)
Open Until Filled:&nbsp;Yes; for best consideration, apply by:&nbsp;11/26/2024
Special Instructions to Applicants:
To be considered for this position, you must submit an application.&nbsp; Prior applications will not be used to fill this vacancy.&nbsp;&nbsp;
A completed satisfactory background check will be required before hire.&nbsp;

Motlow State Community College


      Executive Administrative Assistant for Academic Affairs
    

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Administrative Assistant 3 (Allied Health / EMS) 
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;Southwest Tennessee Community College
Department: Allied Health / EMS
Campus Location: STCC - Multiple Campus Locations
Job Summary
This is a full-time permanent, fiscal year clerical, support staff position serving both the Allied Health and Emergency Medical Services departments. The Administrative Assistant 3 acts as a personal assistant and provides clerical and operational support. May oversee, coordinate flow, or check work of student workers and temporary employees. Answers telephone calls in order to give information to callers and or route calls to the appropriate person.
Job Duties
<ul>
<li>All full-time personnel shall be required to devote a minimum of 37.5 hours per week to their duties.</li>
<li>Greets visitors, ascertains nature of business, assists visitors, or conducts visitors to the appropriate person.</li>
<li>Interacts daily with faculty, staff, and students.</li>
<li>Checks the work of student workers, temporary employees, and/or lower-level clerical employees.</li>
<li>Maintains and orders office supplies and other materials as needed. Monitors and/or responds to routine emails.</li>
<li>Types correspondence, purchase orders, forms, reports, and other documents.</li>
<li>Answers telephone, giving routine information and routing other calls to the appropriate person.</li>
<li>Reads and determines the disposition of incoming correspondence, reports, and other information.</li>
<li>Assembles and assists in assembling information for various reports and projects.</li>
<li>Receives and screens telephone calls, take messages, and routes to the appropriate staff member(s).</li>
<li>Communicates with internal and external agencies on issues pertaining to the Department.</li>
<li>Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system; orders office supplies.</li>
<li>Research policies, procedures, and guidelines as requested.</li>
<li>Picks up mail daily from the College's mail room; opens and disseminates mail.</li>
<li>Attends staff meetings; prepares meeting agenda and minutes.</li>
<li>May perform other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>High School graduate or equivalent. 
</li>
<li>Two years of clerical or secretarial experience.</li>
</ul>
Preferred Qualifications
<ul>
<li>Associate Degree 
</li>
<li>Clerical or secretarial experience in higher education 
</li>
<li>Professional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professionals (ASAP)</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Knowledge of modern office practices, procedures, and equipment. 
</li>
<li>Knowledge of administrative procedures and filing systems. 
</li>
<li>Ability to use business English effectively. 
</li>
<li>Ability to interact and work with co-workers, faculty, staff, students, and the general public. 
</li>
<li>Ability to type accurately from plain copy and from rough draft. 
</li>
<li>Ability to calculate arithmetic accurately. 
</li>
<li>Ability to establish and maintain effective working relationships. 
</li>
<li>Ability to express ideas clearly and concisely. 
</li>
<li>Office Management ability. 
</li>
<li>Basic Computer skills. 
</li>
<li>Excellent oral and written communication skills.</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      Administrative Assistant 3 (Allied Health / EMS)
    

Donor Family Aftercare CoordinatorDonorConnect is seeking a full-time Donor Family Aftercare Coordinator. The Aftercare Coordinator is vital in supporting donor families and the Donor Family Services department. If you have strong administrative and communication skills, a high level of empathy, and experience providing emotional support to grieving families, apply now!DonorConnect is a federally designated nonprofit community service organization dedicated to recovering organs and tissues used for life-saving transplants. Our employees help save and heal lives!The Aftercare Coordinator plays a vital role in supporting the Donor Family Services (DFS) team and the Aftercare Supervisor. You will be responsible for responding to the DFS email account, memorial monument submission forms, and tissue outcome letters. The Aftercare Coordinator will maintain the DFS bulletin board, maintain DFS inventory levels, participate in weekly meetings, and support the volunteer program. Additionally, you will maintain the Facebook Support Group, DFS Newsletter, and assist with the departmental budget. The Aftercare Coordinator will create creative marketing materials for the department, disburse surveys, and support the Celebration of Life Monument Ceremony or other events. You will accurately maintain databases, generate organ, tissue, and ANR letters, and provide recipient outcome information. Finally, you will provide bereavement support, donor family/recipient correspondence, and assist with grief support groups as needed.We at DonorConnect expect our employees to embody our I CARE+ values of integrity, collaboration, accountability, respect, expertise, and commit to diversity, equity, inclusion, and belonging.MINIMUM QUALIFICATIONSTraining/Education/Certification:<ul><li>High school diploma or equivalent required</li><li>Must complete grief support certification within a year upon hire</li></ul>Experience Required:<ul><li>Minimum two years of administrative assistant experience</li><li>Minimum three years of computer and internet application experience</li><li>Interest in social services is beneficial</li></ul>Knowledge/Skills/Abilities:<ul><li>Utilizes and displays strong communication skills such as empathy, support, and compassion with donor families.</li><li>Knowledge of organ and tissue donation preferred</li><li>Advanced level of sensitivity in providing emotional support to grieving families</li><li>Knowledge of current computer applications</li><li>Understanding of basic internet functions</li><li>Well-organized, accurate, and attentive to detail</li><li>Excellent communication and public relations skills</li><li>Flexible, willingness to assist others</li><li>Able to work well under stress</li><li>Sensitive with the ability to maintain confidentiality</li><li>Able to work well independently and prioritize work</li><li>Ability to resolve problematic situations quickly</li><li>Prolonged periods sitting at a desk and working on a computer</li><li>Must be able to move up to 10 pounds at times with or without reasonable accommodation</li><li>Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing</li></ul>DonorConnect is a PROUD Equal Opportunity Employer who Values Diversity in Both Experience and Background! &nbsp;Must be able to pass a comprehensive background check and drug screen. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://donorconnect.applicantpro.com/jobs/3557875-631483.html" target="_blank">https://donorconnect.applicantpro.com/jobs/3557875-631483.html</a>

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